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POSITION SUMMARY
The Accounts Payable Specialist is responsible for performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable and cash disbursements transactions.
ESSENTIAL FUNCTIONS
· Review all invoices for appropriate documentation and approval prior to payment
· Assemble, review and verify invoices and check requests
· Enter invoices into accounts payable system
· Reconcile the accounts payable subledger to the general ledger as part of month-end close
· Assist with special projects and reporting as needed
· Process employee expense reports
· Prepare and process electronic transfers and payments
· Prepare and perform check runs
· Post transactions to journals, ledgers and other records
· Monitor accounts to ensure payments are up to date
· Research and resolve invoice discrepancies and issues
· Maintain vendor files
· Correspond with vendors and respond to inquiries
· Produce monthly reports
· Assist with month end closing
· Provide supporting documentation for audits
· Obtain and maintain Forms W-9
· Coordinate receipt of Certificates of Insurance and ensure that certificates are current
QUALIFICATIONS
· Candidate must have a growing and mature, demonstrated personal relationship with Jesus Christ
· Bachelor’s degree in business administration, accounting, finance, or related field preferred
· 2 years previous Accounts Payable experience preferred
· Previous work/volunteer experience in nonprofit accounting is a plus
· High level of interpersonal and relationship skills essential
· An energetic team player with the ability to cultivate a team spirit within Finance and the Church
· Experience working with generally accepted accounting principles and accounting software
· Effective problem analysis and resolution skills
· Above average ability to be flexible, organize, manage time and set/shift priorities while meeting deadlines
· Superior verbal and written communication skills (grammar, writing and editing)
· Intermediate proficiency with Microsoft Office Products (Outlook, Word, Excel, PowerPoint)
· Knowledge of ShelbyNext and Ministry Platform is a plus