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OCCUPATIONAL SUMMARY:

The Administrative Assistant will provide administrative and general office support and calendar management to the Executive Administrator (EA) of Ministry Affairs and Outreach (MAO) while acting in a supportive, confidential capacity. Provides backup administrative support to the Events\\Activities Manager.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Responsible for preparing the department’s weekly status reports and submitting same to the Executive Office.
• Attend various meetings, take notes, and provide information to the EA and team members.
• Provides proper processing and record keeping related to payroll and leave requests.
• Ensures proper processing and record keeping for all items submitted for approval.
• Flexible to work during and after normal business hours as required.
• Provide general information and referral to telephone and\\or written inquiries.
• Maintain EA’s calendar.
• Communicates across ministry departments as needed.
• Complete special projects as assigned.
• Opens, sorts, and distributes office mail. Prepares all outgoing correspondence.
• May receive and refer member concerns to EA.
• Maintains comprehensive and accurate filing records.
• Prepares, maintains, and develops reports, budgets, spreadsheets, accounting documents as required by the EA.
• Maintains and takes minutes at all meetings attended by the EA.
• Provides backup administrative support for Events\\Activities Manager.
• Schedules appointments and maintains the director’s appointment calendar; arranges meetings, teleconferences, and videoconferences for the director.
• Receives incoming calls, retrieves, and maintains records of voice mail messages and correspondences; makes outgoing and return calls, as directed
• Greet and provide direction to incoming visitors.
• Orders supplies.
• Performs other duties as assigned.

SUPERVISORY DUTIES AND RESPONSIBILITIES:

• None.

PROFESSIONAL DEVELOPMENT AND LEADERSHIP IF APPLICABLE
EDUCATION:

• High school diploma or equivalent
• Prefer business college courses but not required

EXPERIENCE:

• Two (2) years clerical support of senior management

SKILLS/ABILITIES:

• Computer skills (Microsoft Office software)
• Strong knowledge of general office practices
• Strong oral and writing skills
• Ability to plan and organize
• Good knowledge of general office practices and business English
• Ability to deal effectively with the public
• Ability to be a self-starter with minimal supervision
• Flexibility a must
• High level of confidentiality, telephone etiquette and accuracy required
• Extremely strong/inter-personal skills
• A gracious, Christ-like demeanor in demanding situations.

EQUIPMENT TO BE USED:

• Telephone
• Fax Machine
• Computer
• Copier

WORKING CONDITIONS:

• Normal office environment

Job Type: Full-time

Pay: $35,568.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Masks are optional for staff

Ability to commute/relocate:

• College Park, GA 30349: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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