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Description:
PURPOSE
This position will interact regularly with the IT Director to ensure that departmental priorities are aligned with the vision and mission of Victory Church by providing administrative support to the IT Director and the Information Technology department.
RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)
Meet regularly with the IT Director to assist with managing their calendar, scheduling meetings, and other administrative tasks.
Plan and coordinate departmental meetings and assist with creating the agendas.
Process and prepare monthly department credit card statements, completing the reconciliation process before submitting for director approval.
Prepare all invoices for purchases and contracted services for the IT Director’s approval.
Manage department inventory and licenses, order supplies, devices and software as needed.
Assist with scheduling device repair drop-offs and pickups from vendors as needed.
Collaborate with IT Director to manage the scope, schedule, and costs of departmental projects
Manage overall project in-take process and ensure that projects are scheduled based on the IT resources such as personnel, current workload, and time availability.
Manage IT project management boards and workspaces via designated web platforms (Monday, Airtable, JIRA, Planning Center, etc.)
Maintain relationships and communication with third parties/vendors to ensure flawless execution of project tasks.
Assist with Data Integrity and help ensure that data in the church database is scrubbed regularly.
Serves in related areas as needed.
Requirements:
BUSINESS AND BEHAVIORAL COMPETENCIES
Planning
Communication Proficiency
Collaboration
Problem Solving
Organizational Agility
Integrity & Trust
Strategic Aptitude
Authenticity
Discretion
Emotional Maturity
Interpersonal Skills
VICTORY CHURCH VALUES
Courageous
Humble
Empowering
Connected
Kind
SKILLS/QUALIFICATIONS:
2+ years of Administrative/data entry experience
Knowledge of both Mac environment and Microsoft Office 365 software
Ability to work within Project Management systems is preferred.