Administrative Assistant I (Catholic Schools)

The Roman Catholic Archdiocese of Los Angeles (LA Catholics)
over 1 year ago
Admin & Office Full Time

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ADMINISTRATIVE ASSISTANT I

*Salary is to be discussed during the interview process. Salary offered is based on internal pay policy. Estimated salary shown on external job boards is inaccurate.*

Department: Catholic Schools

Status: Non Exempt, Full Time

POSITION SUMMARY

Under general direction, performs diverse administrative and secretarial duties in support of one or more Department of Catholic Schools administrators – OLAPR, Networks Team and STEP Program.

ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

  • Uses computers to take and transcribe dictation, or type from handwritten material or rough draft copy; reviews drafts and finished documents to ensure correct grammar and spelling; edits for clarity or effectiveness.
  • Composes correspondence, reports, and memos with minimal input from supervisor.
  • Acts as liaison between superior and his/her subordinates to give and receive information relative to assigned projects; follows up to ensure they accomplish work projects as planned.
  • Acts as information source on department policies and procedures; interprets data and events; may develop new clerical methods to handle data and document procedures as necessary.
  • Performs research to obtain information; collates, organizes, and summarizes data for review and action by others.
  • Takes minutes at meetings; transcribes; copies and distributes minutes to those attending meetings.
  • Operates computer to enter date, format and generate reports using standard software; analyses and determines software needs and recommends purchase as necessary.
  • Maintains calendar; makes travel and hotel reservations for out-of-town travel; arranges and coordinates meetings and appointment schedules.
  • Sets up and maintains confidential files and other records.
  • May supervise the daily activities of clerical staff including assigning and reviewing work and providing training and direction as necessary.
  • Coordinates meetings or events including developing/preparing invitations or other documents; prepares mailings; arranges/coordinates meeting places and refreshments.
  • May perform written or verbal translation (English/Spanish) as necessary.
  • May perform routine office duties such as ordering and distributing supplies, answering and screening telephone calls, copying, collating and distributing reports, etc.
  • Assumes related duties as required.

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • Active member of a Roman Catholic faith community.
  • High school graduation or equivalent.
  • One year of college in a related field.
  • Minimum of four years of experience in increasingly responsible secretarial/administrative positions.

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic computer skills including knowledge of current word processing, spreadsheet and database software.
  • English usage, grammar, spelling, and punctuation.
  • Archdiocesan policies and organization.

Skill in:

  • Written and oral communication skills. For positions requiring bilingual skills, the incumbent must be fluent in English and Spanish or other required language.
  • Supervision.
  • Organization.
  • Long term planning.

Ability to:

  • Communicate effectively in written and oral form.
  • Develop and maintain effective working relationships.
  • Maintain tact, cooperation, and confidentiality.
  • Operate telephone equipment.
  • Type 60 wpm in order to meet the requirements of the position.
  • Operate standard office equipment and computer.

Physical and Environmental Requirements:

  • Occasionally lift up to 20 pounds.
  • Sit for sustained periods of time on a daily basis.
  • Perform tasks requiring intermittent bending, stooping, and walking.
  • Sustain frequent movement of the fingers, wrists, hands, and arms.

Our Benefits include:

  • Health Insurance ( Medical, Dental and Vision)
  • Mental Health Services (Employee Assistance Program)
  • Pension Plan
  • 403B Plan
  • Vacation & Sick Time
  • Paid Holidays
  • Employee Discount Programs (24hr Fitness, LA Fitness, Hotel Engine, Great Work Perks*)
    • Great Work Perks (Amusement Parks, Car Rentals & Hotel, Restaurant, and Shopping discounts)
  • Transit Subsidy

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