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Job Description
Role Overview
Under the supervision of the Pastor of Discipleship and Executive Creative Director, the Admin/ Coordinator of Discipleship & Creative Arts Will Assist With Administrative Duties Related to Scheduling, Planning, and Organizing Ministry and Worship Activities, as Well as Coordinating Volunteers in Many Areas Within Both Discipleship and Creative Arts.
Accountability and Relationships
Reports To: Pastor of Discipleship & Executive Creative Director
Supervises: This Position Has No Direct Reports
Relates Closely With Lay Led Ministry Volunteers, Church Staff & Departments, Discipleship Teams & Volunteers, Worship Teams & Volunteers
Critical Team and Meeting Participation: All-Staff Meetings, Department Meetings, Chapel, and Other Meetings as Assigned.
Evaluation: Performance Evaluations Will Be Conducted at Least Annually by the Supervisor(s); As With All Job Descriptions, Details May Be Adjusted as Deemed Necessary Through the Evaluation Process
Essential Responsibilities and Duties
Discipleship 50%:
Coordinates With Communications Manager, Ensuring Church Wide Communication Is Executed
Check the Website Weekly and Update it as Needed
Coordinate With Facilities for Room Bookings and Facilities Support
Work With It and Production Manager to Ensure Av Tech Set Up Working in Rooms Booked for Discipleship Needs
Create Registration Forms in Ccb
Order and Set Up Food When Needed for Classes
Coordinate Scheduling Meetings as Requested and Prep/Distribute Meeting Agenda(s)
Take Minutes When Requested and Distribute
Update All Church Events Calendar Is Updated With Discipleship Events
Lay Led Ministries - Act as Staff Liaison for Lay Led Ministry Leaders
As Staff Liaison, Communicate Clear Protocols & Deadlines to Ensure the Success of Their Ministry & Thoroughly Execute Their Requests promptly
Coordinate Times/Locations for Meetings and Book Through Ccb
Ensure All Payments Requested by Lay Leaders Are Made promptly
Proactively Anticipate Ministry Needs (Know What They Will Need)
Weekly Printing (If Requested) For Lay Led Ministries
Follow-up With Those Who Show Interest in Volunteering at Perspective Ministries
Peak Discipleship (Plant, Equip, Align, Key)
Communication
With Congregants Expressing Interest in Participating
With Facilitators, Providing Weekly Information for Each Class
With Participants, Providing Weekly Reminders
Facilitators
Re-Enlist Previously Serving Facilitators for the Next Class
Coordinate Facilitator Training
Curriculum
Ensure Participants Have Access to All Curriculum
Ensure Curriculum Is up to Date / Current
Ccb
Maintain All Processes, Forms, and Tracking
Coordinate Inter-Departmental Initiatives & Follow-up up on Such
Creative Arts 50%:
Provides Administrative Support for the Director of Worship and Organist/Kids’ Choir Director.
Under Supervisor’s Direction, Schedules Paid and Volunteer Vocalists and Instrumentalists.
Coordinates Payment of Musicians Using Established Bac Finance Protocols, Including Collecting W-9s, Preparing Check Requests, and Coordinating With the Finance Team to Meet Their Processes and Deadlines.
Obtains Prior Approval and Sign-off From Supervisor for All Spending Within the Worship Arts Department. Does Not Spend From Other Department Budgets Without Prior Approval and Sign-off From the Head of Those Departments.
Ensures Timely Communication of Worship Orders to All Relevant Individuals, Using the Planning Center Tool.
Provides All Lyrics in Advance to Tech Team for Pro Presenter Input.
Responsible for Ccb and Planning Center Databases of All Prospective and Active Musicians.
Responsible for Maintaining Working Knowledge of Ccb and Effectively Using It for the Coordination of Worship Arts Groups and Events.
Oversees the Maintenance of a Clean, Organized, Highly Functional Music Rehearsal Room.
Produces and Distributes Weekly Packets for Worship Choir and Other Musicians as Needed.
Oversees the Music Library, Including Purchasing, Processing, Filing, and Distribution of Sheet Music.
Recruits, Trains, and Oversees Volunteers for the Maintenance of the Music Library.
Serves as Recording Secretary in Cue-To-Cue and Long-Range Sunday Planning Meetings.
Coordinates With the Communications Department, the Tech Team, and All Other Staff, Contractors, and Vendors Involved to Assure All Details Have Been Attended to for the Production of Weekly Worship Services.
Other Administrative Duties as Assigned.
Position Requirements
Education and Experience: High School Diploma or Ged Required, Associate Degree Preferred; Musical Training Preferred; A Minimum of Two Years of Experience in Administrative Support; A Minimum of Two Years of Experience Using Relationship Management Systems and Related Tools
Computer Skills:
Demonstrates Strong Computer Literacy, With Emphasis on Microsoft Office 365 Applications, Including Excel, Outlook, Word, and MS Teams
Experience Using Relationship Management Systems
Ability to Learn, Understand and Effectively Use Church Community Builder (Ccb), Planning Center, and Other Tools to Accomplish Departmental Goals
Ability to Learn New Skills/Software/Systems as Necessary to the Position
Ability to Operate Standard Office Equipment, Including Copiers, Fax Machines, and Similar
Communication Skills: Ability to Effectively Communicate in English, Both Verbally and in Writing, With Staff and Others on Our Campus
Reasoning Ability: Ability to Handle Problems Creatively and Efficiently, Using Sound Judgement
Other Qualifications:
All Employees Must Affirm Bel Air Church’s Statement of Faith as a Religious Organization, Based Upon Their Sincerely Held Religious Beliefs and Demonstrated by a Growing Relationship With Jesus Christ. This Is an Essential Commitment to Contribute Toward Bac’s Mission, Goals, and Purpose.
Demonstrates Integrity, Honesty, Reliability, and Discretion.
Strong Sense of Proprietary Confidentiality and Ability to Handle Sensitive Information and Situations Professionally.
Ability to Respond to and Adjust to Changing Priorities in a Fast Paced Environment; High Value on Keeping Frequent and Open Communication With Supervisor(s) To Determine Those Priorities.
Excellent Interpersonal Skills With High-Functioning Etiquette Habits and the Ability to Foster Productive Working Relationships at All Levels of the Organization.
Excellent Written and Oral Communication Skills.
Sensitivity to the Practical and Relational Needs of the People We Serve.
Ability to Follow Through on All Daily Open Items.
Strong Attention to Detail and High Value on Complete, Organized, and Accurate Recordkeeping.
Robust Problem Solving Skills With the Ability to Recognize and Address Issues.
Demonstrates a Spirit of Flexibility and Willingness to Accept and Lead Through Change.
Values
We Live the Bel Air Church Mission, Vision, and Values.
We Focus Our Time, Talents, and Energy on Advancing the Strategic Goals and Priorities of Bel Air Church.
We Are Highly Collaborative, Motivated, and Team Focused in a fast-paced environment.
We Emphasize Team, Multiply Our Impact Within the Community, and Are Self-Starters.
We Strive to Work Well in a Learning, Dynamic, and Constantly Changing Environment.
We Seek to Identify and Work Toward Solving Issues Directly.
Measurables
Service Orientation
Judgment and Problem Solving
Attendance, Reliability, Productivity, and Quality of Work
Ability to Build Effective Teams and Healthy Working Relationships
Leadership and Mentorship
Interpersonal Communication
Stewardship of Bel Air Church Vision and Resources
Physical Demands and Work Environment
This Job Operates Primarily in an Office Setting. The Position Will Interact Regularly With Others in Offices, Classrooms, Meeting Spaces, and Outdoor Areas of the Church Campus.
While Performing the Duties of This Job, The Employee Is Regularly Required to Sit, Stand, Walk, Bend, and Talk or Hear, and have the Ability to Lift and Move Items up to 15 Lbs. This Position Requires the Ability to See, and to Speak and Hear, Including on Telephones and Walkies. This Employee Will Routinely Be Required to Use Standard Office Equipment.
The Employee Must Be Able to Perform Their Duties Within the Policies and Guidelines of Bel Air Church. Reasonable Accommodations May Be Made to Enable Individuals With Disabilities to Perform the Essential Functions.
Job Type: Full-Time
Salary: $24 per Hour
_Bel Air Church Is an Equal Opportunity Employer and Does Not Discriminate based on Race, Sex, Color, National Origin, Military Service, Veteran Status, Physical or Mental Disability Status, or Age. As a Religious Organization, Bac Is Permitted and Reserves the Right to Prefer Employees based on Religion. Title Vii, Section 702-703, V.S. Civil Rights Act of 1984, as Amended._
_bac Considers for Employment Qualified Applicants With Criminal Histories in a Manner Consistent With the Requirements of the Los Angeles Fair Chance Initiative for Hiring (CH. Xviii, Article 9, Los Angeles Municipal Code)_
Job Type: Full-Time
Pay: $22.00 - $24.00 per Hour