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Full Job Description
Founded in 1955, the Don Bosco Technical Institute is an independent, not-for-profit high school located in Rosemead, CA. The school is currently the only fully integrated Catholic, college preparatory, and engineering-science-technology focused school in the United States. We currently seek a dynamic, entrepreneurial Admission Coordinator to begin as soon as possible. Reporting to the Director of Admission, the Admission Coordinator is responsible for providing administrative support to the Admission department throughout the life-cycle of the admission process while exemplifying the core values of Bosco Tech in performing all job responsibilities.
Responsibilities:
The role comprises three major areas: Administrative Support, Information Management, and Event Coordination. In addition to the responsibilities articulated in this job description, other responsibilities may be assigned by the Director of Admission as needed.
Administrative Support
At times throughout the course of the year, administrative support may also include other departments and events in addition to Admission duties.
Answer Admission department phones, emails, and greet in-person visitors.
Coordinate Student Ambassadors for tours, shadow visits, and school presentations as needed.
Work with families and “sending schools” to gather relevant admission documents.
Responsible for printing all student interview materials and scheduling faculty Admission Team interviews.
Manage inventories of Admission materials related to the admission process.
Generate Admission Reports as necessary.
Prepare applicant file data from FACTS in preparation for the admission selection process. This information to be reviewed by the Admission Committee.
Coordinate official response letters to prospective students as directed by the Director of Admission.
Work to ensure smooth transition of newly accepted students into the Bosco Tech Community.
Competency with Google Suite as well as the FACTS SIS, specifically the Admission Module.
Information Management
The Admission Coordinator should be knowledgeable in all of the administrative details and processes unique to Bosco Tech.
Public facing-interacts with students, parents, and other school professionals in regards to specific Admissions requirements.
Maintain Admission Calendar including scheduling all tours, shadows, school presentations, and admission interviews.
Database management- required to use, maintain, and troubleshoot the Admission Module of the FACTS SIS.
Document support- collects and maintains accurate records (i.e. transcripts, recommendations) for each applicant.
Support the Director of Admission by generating reports based on specific applicant data.
Admission Event Coordination
The Admission Coordinator coordinates the details as they relate to specific Admission events.
School Tour- schedule all tours on the master Admission Calendar (student name, parent name, current grade and school.) Greet guests upon arrival and assist with Student Ambassadors as needed.
Shadow Visits- schedule all visits on the master Admission Calendar (student name, parent name, current grade and school.) Ideally, no more than two shadow visits scheduled per day. Greet students and parents and assist with the check-in/check-out process. Assist with Student Ambassadors as needed.
Open House- coordinate open house messaging for school website. Support Director of Admission in all logistics required for Open House.
Annual High School Fair- support Director of Admission in all logistics required for High School Fair.
HSPT Testing- support Director of Admission in all logistics for HSPT testing as part of the admission process.
Assists with the set-up, execution, and follow-up to Information Nights, Incoming Freshmen Orientation, Welcome Breakfast, etc.
Assists and supports the administrative team when needed—this includes front desk, and business office.
Requirements
Bachelor’s Degree preferred.
Exceptional organizational skills.
Familiarity with Google Suite (Gmail, Docs, Sheets, Calendar) or willingness to learn.
Ability to multitask and prioritize tasks effectively.
An attitude of hospitality and warmth toward new members of a school community.
Experience in an executive support or hospitality role is preferred but not required.
Salary is determined by education level and work experience.
Qualified candidates should submit a letter of interest and a current résumé to:
E-mail: TechHR@boscotech.edu
School website: www.boscotech.edu
626.940.2001 (fax)
Don Bosco Technical Institute is an Equal Opportunity Employer.