Apply on
Our Director of Communications and Administration (DCA) is a passionate follower of Jesus who loves the local church and follows the leading of the Holy Spirit. They will join our community in practicing the way of Jesus together for the renewal of Pacific Palisades. They will be committed to the vision, values, mission and beliefs of Calvary Church
(Calvarypalisades.org/beliefs/). This includes:
- A commitment to Encountering God
- A commitment to Living Connected
- A commitment to Practice Spiritual Formation
- A commitment to Love and work for the renewal of our City
- An embodiment of our core values and doctrinal beliefs
Role Summary
Our Director of Communications and Admin will be one of the first and most consistent contacts people have with
Calvary Church. They will manage the church office, give leadership to our communications strategy, our scheduling, events and calendaring process, and provide Executive support to our Lead Pastor. They will partner closely with all members of our Ministry Team to accomplish the mission and vision of Calvary. This is a dynamic role, for someone who is highly motivated, craves organizational excellence, loves working in a Team-based environment, is adaptable, has strong written and verbal communication skills, enjoys balancing multiple projects at once, lives and works with positive energy, seizes initiative, self-motivates, problem solves, and has a passion to carry projects from conception to completion. Our DCA will also be an integral part of our Staff Family, actively participating in our weekly Team meetings, our Spiritual Formation pathway, Team development times, prayer times, and the world famous all Team lunches, parties, and retreats.
Primary Job Responsibilities:
- Management of the Calvary Church office. This includes being the primary phone and email contact, managing the CCB database of members and attenders, ordering supplies, processing mail, taking ownership for
Conference Room use, and maintaining subscriptions/online log-ins.
- Develop, coordinate, and execute a Church-wide communications plan. Including weekly emails, social media,
Apps, and website. Create online forms for church events and registration in CCB.
- Oversee Church Calendar and scheduling process. Update, maintain, and keep staff informed of master church
Google calendar. This will include ministry events, meetings, staff vacation days, and annual church organization timelines: budgeting, annual meeting, and leadership board nomination process.
- Event Coordination and Planning. This will include management of meetings, including preparing agendas, taking minutes, distributing action items, and arranging catering. This will also include helping organize logistics, lead volunteers, and bringing organizational leadership to events.
- Assist in delivering the Lead Pastors initiatives, communications needs, and meeting coordination.
- Collaborate with all Staff to ensure administrative needs are met across the functions of the Church.
- Be highly relational and communicative on behalf of Calvary Church
- Demonstrate excellent time management skills with a proven ability to meet deadlines.
- Varying professional administrative tasks, but not limited to: ordering supplies, shopping/and or ordering goods for ministry needs, and making reservations for events.
Key Competencies
Quality Communication: The DCA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation as well as being able to take a large amount of information and summarize it quickly both written and orally. Must be able to track communication and be responsive across multiple channels without losing details. Those channels could include in-person meetings, phone calls, text, Google Docs comments, text messages, and emails.
High Level of Discretion: Since the DCA will work with confidential information, discretion and sensitivity are a must.
Team Player: In addition to working directly with the Lead Pastor, the DCA will also work with Elders, Deacons, and other staff. They will need to be able to collaborate and communicate well with these team members, maintaining a high level of support and professionalism.
Management: The DCA will generally be overseeing a number of projects at once. They will need to set priorities, work independently on projects, and work under deadlines at times to handle a wide variety needs.
Anticipating Needs: As a part of our commitment to enabling the DCA to serve our Calvary family to the best of their ability, it is important that the DCA strives to anticipate needs, understanding their support role is crucial to the Ministry Team’s success and ability to make the greatest contribution to the organization.
Proficient in Technology: The DCA will be a technologically savvy Mac user and willing to learn new technology.
Proficiency in the following platforms is ideal: Zoom, Google Suite, Microsoft Office Suite, Planning Center,
WordPress, Apple platforms, CCB, and Mailchimp. (Training will be available if some platforms are new).
Characteristics of our DCA
- Above all else, a servant’s heart
- Strong relational competency
- A Team Player who believes “We is Greater than Me”
- Solution mindedness and problem solving, a “can do!” spirit
- Takes Initiative, identifies problems, and actively solves them
- Skilled in active, thoughtful listening in meetings and conversations
- A solid understanding of the culture of Calvary and what makes it stand out in the community
- A high level of adaptability and agility
- A proactive, rather than reactive, attitude and spirit
- High self-confidence
- Ability to exercise spiritual discernment and good judgment
- A high aptitude for constant learning
- A get it done attitude
- Someone that enjoys conquering challenges
- Someone who excels at flexibility and embraces the challenges that come with the ever-changing world of
Church life
- Someone with a great sense of humor in the midst of busy life.
- Someone who lives at a sacred pace, who can find health and balance in a fast-paced world
Job Type: Full-time
Pay: $52,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Experience:
- Writing skills: 1 year (Preferred)
Work Location: One location