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Position
Executive Assistant to the Head of School & Board Liaison
Full-Time Exempt Position
(To begin as soon as possible)
Providence High School, Burbank, is a Catholic, independent, co-educational, college-preparatory institution which endeavors to serve students of varied academic backgrounds. The school carries the mission of the Catholic Church within the Archdiocese of Los Angeles. Providence High School was founded in 1955 by the Sisters of Providence and is governed by Providence St. Joseph Health. Providence graduates are Faith-Filled Persons, Effective Communicators, Responsible Citizens, and Life-Long Learners. Providence serves an ethnically diverse student population who live within 75 different zip codes. Providence High School enrollment for the 2020-2021 school year was 500. www.providencehigh.org
Description
The Executive Assistant to the Head of School is an integral part of the Head of School’s office who supports the Head’s leadership role and provides a full range of administrative and operational tasks to maintain an effective and well-organized office and an informed and high-functioning Board of Regents. The Executive Assistant is trustworthy, accessible, approachable, and responsive, managing confidential situations with discretion, respect, and sensitivity.
Major Responsibilities
1. Embody and communicate the school’s mission, vision, values, and promise, ensuring that the Head of School and Providence are represented in a professional, hospitable, and responsive manner.
2. Manage and support the Head’s daily responsibilities, short and long-term goals, and institutional projects.
3. Maintain the daily schedule for the Head of School and coordinate calls, meetings, conferences and travel arrangements.
4. Manage communication with the Board of Regents and standing committees with regards to Board/committee meetings, agendas, minutes, reports, and presentations.
5. Represent the Head of School’s best interests and perspective in interactions and meetings with regents, faculty, staff, parents, students, and visitors and assist by advancing discussions and issues, paving the way for appropriate action by the Head of School.
Requirements
Qualifications
- Bachelor’s Degree or equivalent knowledge and experience
- 3-5+ years of experience performing similar responsibilities, preferably in a fast-paced school environment
- Excellent work ethic, calm demeanor, and trustworthiness
- Exceptional interpersonal, organizational, communication and presentation skills required
- Ability to exercise discretion and good judgment with sensitive matters and information
- Ability to remain calm and flexible in high pressure situations
- Excellent organizational skills and attention to detail
- Demonstrated experience with project management
- Ability to take initiative, think critically, and proactively solve problems
- Ability to work collaboratively and effectively with various constituencies of the community
- High level of proficiency with Microsoft 365 and other software for managing and preparing calendars, spreadsheets, presentations, etc.
- Experience working with Boards and senior executives highly desired
To apply, please upload the following documents by clicking on the link listed below:
- Cover letter explaining both interest in and qualifications for the position.
- Resume or CV
- Names, e-mail addresses, and telephone numbers of at least three references. References should include at least two direct supervisors.
Upload and submit your application here: https://providencehigh.formstack.com/forms/applicationdocs
No phone calls please
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of employees so classified.
Work Environment: At Providence High School, equity, inclusion, and social justice are core to our mission. We are proud to be an equal opportunity workplace and embrace difference for the benefit of our students, families, faculty, and staff. Our goal is to create a diverse learning community where every employee is known, cared for, supported, and retained. As such, Providence is committed to maintaining a responsive and inclusive workplace free of discrimination, harassment, violence, and any other abusive conduct. Mindful of our mission to be expressions of God’s healing love, we employ and support people of any race, ancestry or national origin, gender, gender expression, gender identity, sex, sexual orientation, marital status, age, religion, disability, veteran or military status, citizenship, or any other applicable legally protected status with all the rights and privileges generally accorded or made available to all employees of the school.