Mailroom Office Assistant (Purchasing/Mail Center)

The Roman Catholic Archdiocese of Los Angeles (LA Catholics)
over 1 year ago
Admin & Office Full Time

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ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

  • Responsible for sorting, distributing, and processing large quantities of mail and packages received (from the Post Office, UPS, FedEx and any other courier that delivers to us) to 400+ employees, 70+ departments as well as offsite regions and ministries..
  • Enforce purchasing and Printing polices while sorting of mail and packages to assure policies are being followed.
  • Responsible for processing all outgoing mail and Shipments, making sure they all get out on time.
  • Stay up to date on all USPS, UPS and FedEx shipping/mailing procedures.
  • Obtains and files all signed proof of deliveries of all letters and packages that have tracking information as well as all packages left in the black drop box on the main lobby floor. Either by copying or mobile device.
  • Responsible for assembling general mailings, including copying, folding, stuffing, stapling, addressing and metering.
  • Responsible for fulfilling Purchase Orders from stock and distributing to the end user.
  • Notifies the appropriate staff when stock of any item is low.
  • Performs various clerical backup duties as necessary.
  • Reports any problems with Office Equipment to the appropriate staff.
  • Maintain delivery and pickup schedule.
  • May perform routine data posting and records maintenance work.
  • May serve as messenger.
  • Responsible for replenishing paper supply on each floor on a set schedule.
  • Computer data entry.
  • Assists in the execution of purchasing policies.
  • Assists in execution of Shipping/Receiving polices.
  • May travel to the main Post Office for processing Registered, Certified and Express Mail.
  • Walk across the street to drop off FedEx and UPS Next day items.
  • Notifies the appropriate staff of low shipping and mailing supplies.
  • Notifies the appropriate staff of low stock supplies.
  • May need to sanitize copiers.
  • Performs related duties as required.

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

  • Two years of high volume sorting and distributing mail.
  • One year of computer experience.

Knowledge, Skills, and Abilities

Knowledge of:

  • English usage, grammar, spelling, reading and punctuation.
  • Filing by date.
  • Modern office methods and procedures.

Skill in:

  • Telephone communication.
  • Microsoft Windows and Office
  • Memorizing Names and Departments for mail sorting
  • Must be able to type efficiently, without mistakes

Abilityto:

  • Maintain confidentiality in all work-related areas.
  • Maintain professionalism in daily dealings with co-workers.
  • Be self-motivated.
  • Work at a fast pace.
  • Must be able to communicate well with employees and respond back to various inquires.
  • Follow oral and written directions.
  • Develop and maintain effective working relationships.
  • Operate standard office equipment.
  • Follow and enforce policies when sorting.
  • Work with minimal supervision.

Physical and Environmental Requirements:

  • Position involves sitting, standing and walking throughout the day.
  • Requires ability to frequently lift or move objects up to 55 pounds, multiple times a day unassisted. Over 55 pounds with assistance.
  • Physical agility required moving downward, upward, sideways by bending legs, arms, neck and spine.
  • Physical ability to exert sufficient force to move objects horizontally and vertically in most cases using upper extremities and back muscles.
  • Sort mail into the correct location involving the movement of arms, wrists, hands, legs, neck, head, shoulders, etc.

Our Benefits include:

  • Health Insurance ( Medical, Dental and Vision)
  • Mental Health Services (Employee Assistance Program)
  • Pension Plan
  • 403B Plan
  • Vacation & Sick Time
  • Paid Holidays
  • Employee Discount Programs (24hr Fitness, LA Fitness, Hotel Engine, Great Work Perks*)
    • Great Work Perks (Amusement Parks, Car Rentals & Hotel, Restaurant, and Shopping discounts)

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