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St. John's Presbyterian Church in West Los Angeles, CA, is seeking a part-time Office Administrator. This position supports the day-to-day operation of the office and the facility by acting as the primary church receptionist, preparing and overseeing the distribution of church documents, providing secretarial assistance to the Pastor and other staff members, and maintaining electronic membership records.
Location / Time / Rate: On-site , part-time (24 hours per week), $15 - $18 per hour
Duties:
1. Design and maintain filing systems, perform in-house typing, printing, and general secretarial
work, sort and distribute daily mail, and organize incoming bills and other materials.
2. Input weekly giving and attendance, prepare yearly giving statements, manage members
information and update as needed, and assist congregants using our online systems.
3. Oversee the reception of people coming to, calling, or emailing the church office: take
messages, assist and route communications.
4. Maintain a pleasant and attractive office environment by caring for plants and providing special
decorations, maintaining various church bulletin boards, posting fliers for events, etc.
5. Provide support for the Pastor, including secretarial support, answering the telephone, taking
messages, screening calls, providing assistance and routing calls as indicated, interpreting
Pastor's availability, coordinating messages, and performing other support tasks.
6. Provide support for retreats and seminars, maintaining staff vacation and sick leave records,
assisting staff, officers, and church members as required.
7. Respond to requests for care or assistance from the church by making initial contact and
communicating needs, notifying Deacons of needy individuals requesting help from the church.
Qualifications:
Comfortable working with online electronic systems and records and learning new techniques.
1. Working knowledge of the Google Apps suite (Gmail, Google Docs, Google Drive, etc.) and
Microsoft Office.
2. Ability to learn Church Management Software (Church Community Builder).
3. Able to maintain electronic records with accuracy and attention to detail.
4. Proficiency & thoroughness in writing and editing.
5. Good communication skills and ability to deal appropriately with a range of congregation
members and outside groups.
6. Good organizational skills and practices.
Education and Experience:
High school diploma or equivalent; associate's degree or higher preferred.
Contact: Kevin Ivey, Elder
kevinsivey@icloud.com
Tel: 714-809-8045