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POSITION SUMMARY: Manages school level student information system, including but not limited to enrollment, withdraws, student scheduling, demographic records required for census and audit compliance, updating and accuracy of demographic information, daily attendance, records/files maintenance, open enrollment, immunization records, schedule implementation, annual student information system setup and placement of students. Follows safe school practices to ensure the safety of students’ rights and records. Assists other office staff with visitors, student assistance, phones, and school tours.
ESSENTIAL FUNCTIONS:
Greets visitors and provides general assistance.
Maintains current knowledge of legal requirements for protecting student information.
Performs daily attendance.
Maintains open enrollment.
Registers students in classes and manage student adds, drops and transfers.
Maintains accurate and balanced class counts.
Manages student files and records including health records.
Manages the input, maintenance, and reporting of student information into the student system.
Completes quarterly grade verification and distribution.
Maintains all room assignments and class load information within administrative guidelines as directed.
Receives and forwards all student record transmittals for accurate and complete student record files as directed.
Manages files for the transition of 8th-grade students to high schools.
Annually sets up the student information system at the school level.
Provides support to the school administration on the creation of the master schedule.
Maintains the school master schedule each year and implements changes as required by staffing and/or student enrollment adjustments. Communicates with parents, students, and staff providing general information.
Attends staff meetings as required.
Requirements
SKILLS/ABILITIES/KNOWLEDGE/WORK STYLE:
Ability and desire to provide outstanding customer service.
Ability to work effectively under time constraints.
Must be able to comply with the school’s attendance policies as described in established guidelines.
Must maintain a well-groomed appearance and follow the Dress Code.
Must be a team player and get along well with others.
Must be highly organized with the ability to multitask.
Must be detailed-oriented and self-motivated.
Must have excellent communication skills.
Must have exceptional organizational skills.
Must have an excellent memory and the ability to function well under stress.
Must demonstrate an extremely high regard for confidential and sensitive information.
Must demonstrate flexibility, common sense, and good judgment.
Must have the ability to keep abreast of information pertinent to the job.
Ability to read and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to write routine reports and correspondence.
Ability to compute rate, ratio, discounts, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
Ability to effectively present information in one-on-one and small group situations.
Interpersonal relation skills are required.
Must have knowledge of how to post digital devices and how to use technology devices such as computers, iPads, etc.
MS Office proficiency (Word, Excel, PowerPoint, Outlook, and Publisher)
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in general office practices and procedures, computer data preparation, and clerical and secretarial experience.