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Overview:
The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from parishes, schools, and other institutions. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.
Professional Level: 1+ year(s) experience
Direct Supervisor: Director of Archives & Records Management
Responsibilities:
- Oversee all transcript and student record requests, responding promptly
- Assist with research requests from various offices, parishes, and the general public ranging from institutional history and reproduction requests to genealogy
- Interact with offices, parishes, and researchers in a professional, helpful manner
- Organize closed school records, including weeding unnecessary materials, following Archives retention policies
- Assist with the collection of sacramental records from Archdiocesan parishes for digitization, which includes communication with pastors and parish staff as well as site visits and transfer of record books
- Manage the general inbox for the Archives, responding to queries or directing to the appropriate person
- Actively expand knowledge of the archival organization and arrangement principles, to assist in processing the backlog of archival collections
- Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website
- As needed, duties may also include: filing; photocopying; sorting and moving books and records; processing invoices for payment; responding to research queries; assisting with exhibit preparation and breakdown; and other tasks as needed
Standards of Performance:
- Respond promptly and politely to all reference requests from parishes, offices, and outside researchers
- Provide transcripts promptly with the understanding that these records are often needed for future education or employment
- Communicate clearly and effectively with the manager and all Archives users
- Expand knowledge of the archive's holdings, the Archdiocesan history, archival principles, and genealogical research to respond better to reference requests
Position Requirements:
- Education: Bachelor’s degree in history or related field required; Master’s degree in Archival Studies or equivalent preferred
- 1+ year(s) in Archives or related field
- Driver’s license and car required
- Proficiency in MS Office Suite and other equivalent computer skills
- Knowledge of, or willingness to learn, archival terms, standards, and methods
- Ability to work independently
- Excellent organizational skills and strong verbal communication skills; willingness to collaborate when possible
- Ability and willingness to lift boxes weighing up to 40 lbs.
Interested candidates should send a cover letter and resume to:
Kate.Feighery@archny.org