Apply on
Primary Responsibilities of President Assistant
- Oversees, coordinates and performs day to day school administrative functions associated with the President's Office including: providing administrative assistance; coordinating and scheduling travel, meetings, and appointments; screening calls; and greeting visitors.
- Assists with expense sheets, credit card receipts and budget management.
- Purchases office supplies; orders, maintains and sells school spirit wear; and orders food for meetings as needed.
- Supports all school events with an emphasis on Commencement-related activities by ordering invitations, diplomas, medals, and academic regalia.
- Assists the Parents' Association with communications and some clerical support for meetings and events.
- Offers administrative support to other departments including proofreading, printing and mailing of materials.
- Serves as a support to the Board of Trustees in facilitating communications, sending out meeting reminders, disseminating materials in advance of meetings, and coordinating all aspects of meeting set up.
- Handles gifts, flowers, Mass cards, etc. coming from the President's Office.
- Additional responsibilities that may be given, from time to time, by the President.
Primary Responsibilities of Registrar
- Prepares, maintains and updates the student database and ensures its accuracy.
- Provides student data, contact information, and statistics to various school departments and outside third parties, as needed.
- Prepares and updates the School Student/Parent Directory and updates the Staff Employee Handbook (Non-Bargaining Employee Handbook).
- Uploads and processes Quarterly Progress Reports and Report Cards; provides directions to access such reports; posts Honor Rolls; and sends Honor Roll letters to grammar schools.
- Prepares certificates for the National Honor Society members and class awards at year end.
- Prepares and updates transcripts for current students and alumnae and distributes on request.
- Aids in processing student applications for working papers.
- Handles correspondence with the New York Archdiocese regarding Inner City Scholars Program; makes student nominations; files paperwork; and supervises student essays and thank you notes.
- Enters courses, and faculty and student schedules into database.
General Qualifications
- A strong belief in Catholic Dominican education including the values of prayer, study, community, service and diversity.
- Ability to work collegially within a team of educational leaders and an active group of volunteers and Board of Trustees.
- Excellent communication skills, both oral and written.
- Able to manage multiple tasks, prioritize and meet deadlines.
- Possess high energy, attention to detail, and the ability to organize effectively and work independently.
- Able to maintain confidentiality of information.
Education, Experience and Specific Qualifications
- A bachelor's degree is required.
- A minimum 3-5 years of experience in an administrative role, school setting preferred.
- Proficiency with all Microsoft Office programs and familiarity with database programs including Rediker and File Maker.
- Occasional evening/weekend work is required.