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Responsibilities:
Provide administrative support to the Executive Director
Manage phone calls, correspondence, calendar and expense reports
Assist with portfolio management to keep records and reports of outreach
Coordinate dates, attendance related to Board/Committee meetings.
Assist with preparation, distribution of Trustee related materials.
Provide support and staffing to the Board of Trustees as needed
Maintain materials to onboard new Trustees
Prepare written correspondence at the direction of the Executive Director, including thank you notes, fundraising solicitations, congratulatory letters, responses to donor inquiries and school related correspondence
Provide support to Executive Director and Chief of Staff on Human Resources related matters such as communications, scheduling, completion of required forms and onboarding new staff
Assist with special events and projects as needed
Performance Standards:
Communicate effectively and professionally with internal and external constituents
Handle sensitive material confidentially
Ensure timely, courteous, and accurate communications with Board members and all other volunteers
Keep accurate database and filing systems
Ensure correspondence is completed in a timely manner and sent with appropriate information
Position Requirements:
Bachelor’s Degree. 2+ years of experience in a similar role, non-profit development office preferred
Excellent writing and communications skills
Interest in fundraising and development
Ability to work independently and as part of a team
Detailed, organized, and priority-oriented
Ability to work with volunteers, committees, and senior staff
Familiarity with web research
Proficient in Microsoft Word and Excel; Raiser’s Edge and PowerPoint a plus
Personal Characteristics:
Intelligent, articulate, and highly motivated self-starter with strong inter-personal and communication skills
Ability to relate effectively with upper management, peers and others
Ability to carry out multiple and diverse tasks concurrently
Initiative to constantly seek ways to improve department results
Compensation range for this position is: $65-70k.
Interested candidates should send a cover letter and resume to:
Mark.Ruggiere@archny.org