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Duties and Responsibilities
Administration
Maintains Parish records in an organized manner such that they can be accessed by authorized personnel.
Plans, directs and coordinates all activities in the church office: mail processing, phone systems, and e-mails by fielding questions or directing the inquiry to the appropriate personnel.
Oversees parishioner database.
Maintains parish websites and social media pages through frequent upload and removal of information, including the parish calendar.
Assists with statutory requirements such as annual parish elections, monthly and special meetings, filing of minutes, and Parish Assembly meeting announcements.
Maintains inventory of office supplies needed for day to day operations of the Parish and receives deliveries.
Finance
Works closely with the Parish Council Treasurer
Prepares checks, cash receipts, and bank deposits, and routes vendor invoices to the appropriate personnel for approval. Ensure checks are properly signed payments are mailed, and paperwork is filed in an organized manner. Enter all receipts, payables and payment transactions into QuickBooks.
Communications and Parishioner Services
Provides confidential and quality service to parishioners who are in need of pastoral care through empathetic listening and timely referral to the Parish Priest and/or Ministry leaders.
Oversees the publication and distribution of weekly Parish bulletins and e-blast, and other electronic communications and church mailings. Assist the Parish Council with bulk mailings and special event fliers.
Maintains the Parish membership database, Parish Directory and the e-mail distribution list and processes new memberships. Maintain and coordinate prospective parishioner lists.
Develops, coordinates and maintains the Parish calendar (Google Calendar). Maintains the confidentiality of financial and other sensitive information.
Provides relevant information to inquiries regarding sacraments and other church services.
Schedules the sacramental and liturgical calendar (i.e. Weddings, Baptisms, Chrismations, Funerals, and Memorial Services, etc.) and serves as the liaison between the Priest, families and chanters.
Maintains the sacramental register and records as required by church protocols and regulations.
Building Services
Informs the Parish Council when building maintenance and repair may be needed; and monitors and reports the status of their completion to the Parish Council.
Maintains office machinery and electronic equipment with the aid of outside contractors.
Coordinates the calendar of events that occur in the facilities and serves as the liaison with the users of the facilities.
Qualifications
Associate's or Bachelor’s degrees preferred.
Previous management and/or administrative experience is a major asset.
Excellent managerial, supervisory, administrative, communications and organizational skills.
Conversant in Greek a must.
Excellent computer skills with a good working knowledge of Microsoft Word, Excel, Power Point, Desktop Publisher and QuickBooks or comparable software. Ability to do website and social media publishing and to work with IT vendors for upgrades.
Excellent written and oral communication skills along with excellent interpersonal skills. Financial literacy demonstrated by earlier work experience or schooling.
U.S. Citizen or legal resident.
Personal Attributes
Outgoing personality, comfortable working with and meeting new people of all ages and engaging them in pleasant, positive conversation and teamwork.
Superb organizational skills and adept at handling multiple tasks simultaneously
Able to work independently, self- motivated, dependable, respectful, punctual, gracious and fully committed to the mission and ministries of the church.
Must be able, willing and trustworthy to handle confidential information.
Salary & Benefits
This is a non-exempt position with pre-approved overtime as needed.
St. Spyridon Greek Orthodox Church provided the following inclusive hiring information:
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
Job Type: Full-time
Pay: $32,000.00 - $50,000.00 per year
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
- Personal protective equipment provided or required
- Temperature screenings
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Required)
- Administrative Experience: 1 year (Preferred)
Language:
- Greek (Required)
- Spanish (Preferred)
Work Location: One location