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Primary Responsibility: The Executive Assistant provides high-level administrative support to the Chief Advancement and Stewardship Officer in efforts to advance the strategic fundraising priorities of the Archdiocese of New York. The Executive Assistant plays a key role in donor and prospect management and works closely with the development team in coordinating the Chief Advancement and Stewardship Officer’s outreach activities.
Direct Supervisor: Chief Advancement and Stewardship Officer
Responsibilities:
Prepare polished written correspondence and presentations at the direction of the Chief Advancement and Stewardship Officer
Maintain the Chief Advancement and Stewardship Officer’s appointments by planning and scheduling donor, pastor, board, and committee meetings, conferences, teleconferences, and travel
Ensure timely communications with donors and prospects in securing meetings for the Chief Advancement and Stewardship Officer
Manage internal and external project deadlines for the Chief Advancement and Stewardship Officer and provide appropriate reminders
Ensure the Chief Advancement and Stewardship Officer is equipped with all necessary materials for internal and external meetings and provide post-meeting support and follow-up
Prepare, organize, and circulate memos, monthly reports, yearly calendars, and other internal documents originating from the office of the Chief Advancement and Stewardship Officer
Follow up on contacts made by the Chief Advancement and Stewardship Officer to support ongoing and prospective donor relationships
Provide support for events and special projects, as needed
Education and Professional Experience:
Bachelor’s Degree preferred
2+ years of experience in a similar role in a professional environment
A proven track record of navigating complex protocols and managing high-level relationships
Experience in development and fundraising
Computer proficiency in Microsoft Office Suite and database management
Proven experience in calendar management and prioritization of tasks
Non-profit development experience preferred
Personal Characteristics:
Detail oriented ensuring all projects are completed in a timely, organized, and professional manner
Ability to multi-task in a fast-paced environment
Ability to maintain confidentiality
A self-motivated team player
Skilled at dealing with external partners respectfully, professionally and with diplomacy and tact
Compensation range for this position is $60-65k, annually.
Interested candidates should send a cover letter and resume to:
Mateja.Lucic@archny.org