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Job Details
Full-time
Estimated: $50,000 - $64,000 a year
Benefits
- Health insurance
- Flexible spending account
- Commuter assistance
- 403(b)
Qualifications
- Microsoft Outlook
- Microsoft Excel
- Microsoft Office
- Microsoft Word
- Management
- Bachelor's degree
Full Job Description
Reports to: Director of Administration
Direct Reports: In-house Mechanic and six Sextons
General Description:
The Facilities Manager provides administrative direction and supervision to the daily operations
of the Plant Services Department and its staff of sextons and in-house mechanic. This includes
responsibility of day-to-day facilities cleaning and maintenance functions, small and medium-
scale renovations, and maintenance and replacement of physical assets and related systems such
as HVAC, Elevators, Fire Alarm, Security Alarm, and Access Control. In addition, the Manager
must support capital projects and coordinate the execution of Church and Day School
programming and other events, such as private rentals.
Main Responsibilities:
- Staff Supervision
o Manage a staff of approximately 6 to 8 full-time employees and, when needed, part-
time seasonal employees. This includes scheduling and overseeing work assignments,
approving payroll/timecards, and assisting with hiring, evaluation, and training.
- Buildings Maintenance and Project Management
o Direct the care, cleaning, maintenance, and repair of all facilities to ensure that the
Brick Presbyterian Church’s properties and physical plant are maintained in a clean,
operationally sound, welcoming, and aesthetically pleasing manner.
o Oversee the programming and accurate use of all building management systems such
as the HVAC, Fire Alarm, Surveillance, Security Alarm, and Access Control.
o Assist the Director of Administration and the Buildings and Grounds Committee of the
Board of Trustees in the development and implementation of budgets, plans, policies,
and procedures for the construction, renovation, operation, maintenance, preventative
maintenance, and repair of the Brick Presbyterian Church’s buildings, systems,
grounds, equipment, and related technologies.
o Participate in the Buildings and Grounds Committee Capital Projects and Maintenance
planning meetings, implement pertinent planning decisions and collaborate with
appropriate stakeholders on capital projects.
o Draft status reports and work together with the Director of Administration in the
evaluation and optimizing of Building Operations.
o Manage budgets within the Plant Services Department’s assigned areas to ensure the
most efficient use of the Brick Presbyterian Church’s resources. This includes
overseeing the purchasing of maintenance, catering and janitorial inventory as well as
assessing annual maintenance contracts.
o Maintain Plant Services records including projects history and documentation,
equipment warranties, owner manuals, vendor information, licenses, permits, citations,
schedules, assets list, maintenance records, etc.
- Liaising
o Act as liaison between the Brick Presbyterian Church and consultants, engineers,
contractors, vendors, applicable city entities (e.g., Department of Buildings, FDNY,
Department of Health, Police Department, etc.), and on occasions members and guests
of the Church and Day School.
o Serve as representative of the Brick Presbyterian Church in resolving summons and
other disputes related to facilities’ matters.
o Assure compliance with all federal, state, and local laws, codes, and regulations
pertaining to facilities and operations, including safety data sheets and required reports.
o Function as the Brick Presbyterian Church’s onsite Fire and Safety agent with the
means to comply with the FDNY and DOB requirements including acting as Fire and
Safety Drill Conductor and Indoor Place of Assembly Safety Personnel, and obtaining
any other Certificate of Fitness needed.
- Crisis Management
o Direct the prompt response to facility and operational emergencies. This can require
unscheduled early morning, evening and weekend work – with the support of the in-
house mechanic and the Director of Administration – in response to emergencies and
special situations.
o Lead the efforts of snow shoveling of sidewalks, flood remediation, and grounds
upkeep during storms, attending to security breaches, and other emergency situations.
- Events Coordination and Execution
o Oversee the planning, setup, and teardown of chairs, tables, dinnerware, a/v, tents, etc.,
of all in-house events.
o Assist in the procurement of permits and execution of special events.
o Collaborate with other departments in preparing the general events calendar and with
entry and monitoring of events in the facilities scheduling system.
- General
o Perform other related duties as assigned.
Qualifications:
- 4+ years of experience as a facilities manager or equivalent.
- Bachelor’s degree in Facilities Management, Engineering, Project Management, Business
Management or equivalent combination of education and experience.
- Strong supervisory skills.
- Ability to work well with staff, volunteers, and visitors.
- Ability to work independently with a high degree of reliability, accuracy, and productivity, and
exercise independent judgment effectively in decision-making processes.
- Demonstrated ability to find creative solutions to problems, analyze situations, and implement
action plans in a timely manner.
- Excellent technical and writing skills and ability to communicate with clarity, confidence, and
tact.
- Fluent in the use of technology, and office suites such as Microsoft Office (Word, Excel,
Outlook).
- Highly preferred: advanced knowledge and experience with heating and cooling systems,
electricity, plumbing, and building management systems.
- Preferred: management experience in similar midsize institutions such as Schools and
Churches.
- Plus: Bilingual English/Spanish
Benefits
- Employer provided medical and 403 (b) retirement plan, vacation and transit and FSA benefits.
Applicants should submit a cover letter and resume to: facilitiesmanager-job@brickchurch.org.