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Archdiocese of New York
Chancery Office
Special Projects and Events Associate
Direct Supervisor: Director of Special Projects and Events
Essential Position Responsibilities/Duties
- Produce and execute events for the office of the Cardinal and the Archdiocesan pastoral departments
- Identify third party vendors and make informed recommendations to departmental senior management; establish vendor relationships and liaise as necessary to ensure successful event outcomes
- Initiate and lead the contract review and approval process between vendors, risk management and the legal departments
- Develop and maintain event budgets
- Attend and manage events and guests on-site at the Cardinal’s residence and/or Saint Patrick’s Cathedral
- Create pre and post event materials (including: mailings, timelines, run of show, event specification sheets, RSVP lists and calendars)
- Lead seasonal bulk mailing process (including: database management, pre and post mailing protocols and supervise interns to ensure that mailing timelines are met)
- Create written correspondence and presentations (including: agendas, meeting minutes, memorandums and briefing documents)
- Attend and provide event support, as assigned
- Manage the administrative support for pre-events and event closeouts, and provide general office support, as requested
- Complete administrative and event related miscellaneous projects, as assigned
Required Education, Experience and Skills
- Bachelor’s Degree
- Minimum of two to three years of special events experience or in Development for a not-for-profit preferred
- Strong computer skills including advanced knowledge of Raiser’s Edge and Microsoft Office
- Proven effectiveness in communicating (verbally and in writing) with internal and external stakeholders about event processes and procedures
- Familiarity with event management protocols and etiquette standards
- Flexibility to work evenings and weekends
- Ability to travel to events when necessary; driver’s license preferred
- Excellent organizational skills and attention to detail
- Excellent interpersonal skills
- Ability to manage multiple projects and meet deadlines
- Self-motivated team player
- Ability to lift event materials up to 50 pounds
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- New York, NY 10022: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Events management: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: One location