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Essential Position Responsibilities/Duties
Produce and execute events for the office of the Cardinal and the Archdiocesan pastoral departments
Identify third party vendors and make informed recommendations to departmental senior management; establish vendor relationships and liaise as necessary to ensure successful event outcomes
Initiate and lead the contract review and approval process between vendors, risk management and the legal departments
Develop and maintain event budgets
Attend and manage events and guests on-site at the Cardinal’s residence and/or Saint Patrick’s Cathedral
Create pre and post event materials (including: mailings, timelines, run of show, event specification sheets, RSVP lists and calendars)
Lead seasonal bulk mailing process (including: database management, pre and post mailing protocols and supervise interns to ensure that mailing timelines are met)
Create written correspondence and presentations (including: agendas, meeting minutes, memorandums and briefing documents)
Attend and provide event support, as assigned
Manage the administrative support for pre-events and event closeouts, and provide general office support, as requested
Complete administrative and event related miscellaneous projects, as assigned
Required Education, Experience and Skills
Bachelor’s Degree
Minimum of two to three years of special events experience or in Development for a not-for-profit preferred
Strong computer skills including advanced knowledge of Raiser’s Edge and Microsoft Office
Proven effectiveness in communicating (verbally and in writing) with internal and external stakeholders about event processes and procedures
Familiarity with event management protocols and etiquette standards
Flexibility to work evenings and weekends
Ability to travel to events when necessary; driver’s license preferred
Excellent organizational skills and attention to detail
Excellent interpersonal skills
Ability to manage multiple projects and meet deadlines
Self-motivated team player
Ability to lift event materials up to 50 pounds
Interested candidates should send a cover letter and resume to:
adnyspecialeventshr@archny.org