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About Grace Church School
Grace Church School’s mission of academic excellence, ethical values and service, and inclusive community anchors our program and informs our pedagogy and curriculum, preparing our students to lead meaningful and productive lives. The school nurtures and educates the whole child, understanding that our humanity comprises mind, body, heart, and spirit. We celebrate our differences, respect our diversity, and embrace our shared human experience.
About the Position
Grace Church School seeks a full-time Special Projects and Events Coordinator to join its Advancement Office.
The Special Projects and Events Coordinator provides vital support to all areas of Advancement and is responsible for the execution of special events, including Grace’s annual Auction Benefit and Alumni Reunion. The ideal candidate has excellent interpersonal and communication skills – both written and verbal – a keen attention to detail, a sense of humor, and an agile approach to their responsibilities in a busy, collaborative Advancement office.
The Special Projects and Events Coordinator position requires occasional evening and weekend participation at events, both in-person and virtual.
Responsibilities include, but are not limited to the following:
Special Events
- Manage logistics for Grace’s annual Auction Benefit
- Coordinate key Advancement events, including but not limited to the New Parents’ Reception, donor stewardship and cultivation events, VIP Day for Grandparents and Special Friends, Alumni Reunion, and volunteer appreciation events
- Support major school events including Commencement
- Liaise with volunteers
Advancement Services and Data Management
- Manage pre- and post-event activities, including prepping mailing lists, sending invitations, tracking attendance, and reporting
- Manage auction item data management including donation tracking and reporting
- Process gifts and prepare acknowledgment letters in collaboration with the Database Manager
Team Collaboration
- Attend Advancement / Alumni Relations and other school events and become a visible and engaged community member
- Serve as a team liaison within the school community
- Perform other responsibilities as assigned by the Chief Advancement Officer in support of Advancement goals
Qualifications
- Bachelor's Degree
- Prior events experience
- Proficiency with Google Workspace and related programs, project-management software and platforms
- Familiarity with The Raiser's Edge (RE) or comparable CRM
- Experience with Zoom
- Familiarity with bulk emailing systems
- Enthusiasm for education and supporting the values outlined by the mission
Desired skills and competencies include the following:
- Interest in the work of an independent school Advancement office and an inclination to learn and grow in the role
- Appreciation for, and commitment to, diversity and belonging in multiple forms
- Strong team player and community member
- Commitment to high quality work, productivity and a keen attention to detail and accuracy
- Ability to work independently - driving projects forward
- Ability to think ahead, organize and prioritize workload in a timely manner and handle multiple deadlines
- Strong problem-solving and collaboration skills
- Ability to communicate with all constituencies, inside and outside of the School, in formal and informal settings
- Ability to represent Grace in a professional, relational and ethical manner while maintaining appropriate confidentiality
- Availability to work some nights/weekends
- Flexibility and a cheerful approach to adapting to change
How to Apply
To apply, visit our website and submit a cover letter and resume for consideration.
Compensation
The expected salary range for this position is $55,000 - $75,000.
Grace Church School is an Equal Opportunity Employer.