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Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area. We attract and retain the best talent by investing in our employees. People of all faiths helping people in need.

 

Join our team as The Supervisor, Accounts Payable in Accounting! The Supervisor, Accounts Payable plays a key role on the accounting team who ensures department goals and objectives are reached. This role is responsible for supervising Accounts Payable staff, maintaining files, performing accurate data entry, researching information and providing key input for cost reduction measures. The Accounts Payable Supervisor will manage the team's end-to-end AP processing operations as well as backing up other accounting functions as needed. In addition, this position works with other members of the Finance team and staff throughout the organization to answer questions, provide audit support and, cost data as necessary, including processing invoices and check requests for payment and maintaining petty cash.

The Expertise We're Looking For

 

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  You have an associate degree in Accounting or Business, or

• You have two (2) years of experience in an accounting department, including handling accounts payable, and understanding of general ledger account coding, in lieu of education

• You have one (1) year of experience in a leadership role

 

The Skills and Assets You Bring, and More

 

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  You are detail-oriented, proactive, customer-oriented, flexible, and adaptive to work in a high volume fast paced team-oriented environment with tight deadlines.

• You have attention to detail to include accurate data entry and excellent proofing capability.

• You have advanced knowledge of and experience with computerized general ledger packages, spreadsheets, and word processing programs (MS Office Suite).

• You have strong verbal and written communication skills.

• You have the ability to handle and maintain confidential information.

 

What you Deliver

 

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  You will manage all processes and functions to run smoothly, manage a diverse team, resolve conflict, create meaningful goals and provide guidance to achieve set departmental and strategic goals.

• You will supervise all various daily and reoccurring tasks including, but not limited to overseeing the timely and accurate payment of invoices, expense accounts and assistance payments with integrity.

• You will participate in special projects and audits as required by the Controller and CFO.

• You will assist in the implementation of new systems including Imaging/scanning, vendor portal and automation of payments.

• You will deliver analysis of expense trends and prioritizing payments in a way that takes advantage of discounts and helps cash flow.

• You have the ability to perform vendor analysis and maintains vendor records, in addition to setting-up new vendors as needed & managing vendor relationships and issues.

• You will update and create written A/P policies and procedures as needed and develops procedures to improve existing processes, to include making recommendations and implementing processing efficiencies.

• You will understand AP's impact on the general ledger and the financial statements.

• You will research and resolves invoice issues.

• You will be the liaison to program managers to resolve issues concerning the payables process and providing assistance with program audits.

• You will communicate with billing staff to resolve billing and contract reimbursements discrepancies should they arise.

• You will assist with unclaimed checks and escheatment.

• You will assist with reconciliation of AP subledger to Financial Edge GL.

• You will analyze payments and evaluate for accuracy.

• You will be responsible for review and posting of AP in FE system.

• You will notify appropriate accounting staff for positive pay of Agency checks.

• You will ensure accurate and timely filing of 1099s, oversees vendor W-9s and monitors petty cash.

• You will administer purchase cards, vendor credit accounts and mileage expense while developing policies and procedures for efficient and effective implementation.

• You will oversee the deposit function for the remote scanner.

• You will review expense charge codes.

• You will be responsible for training, mentoring, coaching and supervising AP staff and ensures A/P department successfully accomplishes goals and objectives.

• You will perform other duties as required such as participating in staff retreats, United Way tours, agency fairs and speaking engagements, assisting with special organizational projects/events, etc., and other accounting duties such as back-up to other areas, audit requirements, and other assigned accounting tasks.

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