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BENEFITS: Catholic Charities offers a full line of benefits to select from medical, dental, and vision. Prescription drugs, life insurance, case-balance pension plan, 403(b), vacation, 15 holidays and sick leave.
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ORGANIZATION PROFILE: Catholic Charities Diocese of San Diego was founded in 1919 to provide service to those in need, to be a witness to the scriptural values of mercy, to advocate for justice, and to call all people of goodwill to join in these efforts. The agency responds to the needs of the poor in two counties of the Roman Catholic Diocese San Diego and Imperial.
POSITION SUMMARY:
Perform basic and varied technical accounting work, including Accounts Payable, Accounts Receivable, Purchasing, basic analysis of fiscal records and reports, and administers basic grants billings awarded by Federal, State and Local grants and manage private grants.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. In general, the incumbent performs minimal routine and basic departmental accounting and record-keeping programs under supervision.
Accounts Payable -Process Accounts Payable invoices through AVID and Financial Edge for payment.
Reconcile credit card statements monthly.
Prepare Accounts Payable Journal Entries.
Process import payments from Refugee and Immigrant Services.
Cash Receipts- Assist in Processing cash, credit card and check received for deposit and prepare cash receipts entries.
Assist in processing purchase orders.
Claims: Assist in processing basic grant billings on assigned projects which includes the following steps for each contract:
Maintain contract file with copy of contract, contact information, copies of all invoices with backup for calculation of invoice amounts, and other needed documents and record of accounts receivable.
Reconcile grant financial records with general ledger and prepare monthly expenditure spreadsheets showing budget, expenditures to date, and balance by line item.
Prepares invoices based on actual expenses and contract terms and budgets. For contracts that require drawdown of funds, record the online draw down after review and draw by Controller.
Prepare monthly journal entries to record indirect cost and accounts receivable or other items specific to each contract.
Prepare payroll and other expense journal entries to reclass expenses to the appropriate grants, if needed.
Manage Private Grants - Maintain a log of all private grants and ensure that the reporting requirements are submitted to funders timely.
Reporting on grants and custodial programs:
Send copy of monthly expenditure spreadsheet showing status of contract to Program Directors after spreadsheet/invoice is approved by Accounting Manager and Controller.
Send monthly Statement of Activities Program Summary on assigned contracts to Program Manager/Directors.
Keep Controller, Accounting Manager and Program Directors informed of any issues related to your contract.
Report immediately and directly to the Controller or Accounting Manager any billings or contractual issues or concerns, not to the funder.
The list of grants currently the Accountant I will be responsible for includes but not limited to: Homeless Shelter Grants, HUD Rapid Rehousing Grants, State Emergency Shelter Grants and City and County CDBG Grants.
Follow established program protocols
Adhere to all agency policies and procedures
Submit program reports and statistics in a timely manner; the current deadline for billings is the 15th of every month.
Participate in departmental meetings, on-line webinars, and other training opportunities
FINANCIAL RESPONSIBILITY:
Process Accounts Payable, prepare cash, credit card and check deposit, review and record all cash receipts, journal entries and accounts receivables on assigned grants for the Agency.
CERTIFICATES, LICENSES, REGISTRATIONS:
Valid California Driver’s License and current automobile insurance in compliance with Agency requirements. Must successfully complete a DOJ/FBI Live Scan clearance.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:
Basic accounting skills and proficiency in the use of financial management software to include spreadsheets and databases.
Bachelor’s degree in accounting or finance a plus but not required
5+ years accounting experience
Must have basic knowledge of grant and contract processes including accounting and financial reporting.
Ability to interpret basic grant funding requirements, submissions, and budget projections.
Ability to interpret some federal, state, and local government laws and regulations regarding grant administration
Basic organizational skills, attention to details and high standards of quality
Ability to work independently and in a team setting.
Cooperative, friendly, and helpful attitude with co-workers and supervisor
Possess passion and enthusiasm for the Mission and values of CCDSD.
Ability to sit at a desk and operate a computer for extended periods of time.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
CCDSD reserves the right to revise job descriptions as the need arises. This job description does not constitute a written or implied contract of employment.
Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate based on race, color, national origin, religion, sex, age, sexual orientation or disability.