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Job Summary:

The Administrative Assistant for Music Ministries provides a wide range of support to the music programs of First Church to include maintenance of the music library and inventory, support for the adult choirs, masterwork chorale and chorale concerts. This position is also responsible for donor acknowledgement and supporting the Director of

Music Ministries with various administrative tasks associated with cash receipts, check requests, and supply orders.

Essential Functions:

• Music Library & Inventory Maintenance o Order anthems and concert scores o Rent instrumental parts when needed; distribute to and collect from instrumentalists o Assist Music Librarian in the processing and distribution of music for choirs o Keep up-to-date digital database of all music; enter dates when anthems are used in Sunday service o Photocopy music (with permission or non-copyright) when needed
• Administrative Support for Adult Choirs (Chancel Choir; Jubilee Singers; Summer

Choir) o Record weekly rehearsal attendance on Realm; submit yearly average toDirector of Member Care Ministries o Keep a current roster and email list of choir members o Communicate with choir via email; publish a calendar of events regularly including special rehearsals, extra services, and concerts o Print out Sunday hymns o Print out anthem schedules periodically o Produce weekly choir newsletters for Chancel Choir in collaboration with the Choir board

• Administrative Support for Masterwork Chorale and Chorale Concerts o Maintain email groups for Active MWC members; Inactive MWC members;

Chancel Choir concert singers o Communication with choristers

a) Send out an invitation to the Active and Inactive members in the beginning of each fall or spring term: including a rehearsal schedule, registration instruction and repertoire b) Email periodically to a current roster during the concert term: online practice information, specific concert information, etc. o Set up MWC online registration on Realm; compose a roster of registrants with voice part and payment status o Attend check-in at the first rehearsal: collect checks for the registration fee and music for those who have not paid online; deposit money to the finance office o Keep attendance of MWC singers at rehearsals on roll sheets; contact those with unexplained absences; maintain an up-to-date roster o Submit a final list of singers to Director of Choral Activities for concert seating o Prepare printed concert program materials (libretto, list of musicians, etc.) and work with Communications department; proof-read

• Acknowledge donors and patrons with thank you letters
• Answer inquiries via telephone or email
• Complete and submit forms: check requests, internal deposits, purchase orders, room/event requests; file credit card expenses
• Other duties as assigned

Requirements:

• Bachelor’s Degree or equivalent (preferably in a music-related field, but not required)
• Working knowledge of music notation
• Competency in writing and editing correspondence to correct grammar, spelling, and punctuation
• Organization skills to include experience in establishing and maintaining filling system

Knowledge, Skills, Abilities and Other Characteristics:

• Ability to work well under pressure and model a professional demeanor, servant’s heart, and a can-do attitude. Be a team player and always be of service and assistance.
• Manage competing demands and adapt to changes in the work environment.
• Ability to communicate and empathize with congregation members; effectively problem solve with conflict management and negotiation tools.
• Ability to apply common sense and good judgement to carry out instructions furnished in written, oral or diagram form.
• Passion for engaging with people utilizing relational and organizational intelligence needed to succeed in a congregational setting.

• Commitment to continuing growth in cultural competence and professional development.
• Knowledge or willingness to learn the REALM database and utilize its full functionality to support and enhance the guest engagement program at First

Church.

• Competencies in MS Suite: Microsoft Word, Excel, PowerPoint, Outlook, Realm and Zoom.

Roles and Relationships:

• Provide the Director of Music Ministries and Organist with feedback on overall successes and obstacles in meeting goals and objectives.
• Functions in compliance with Safe Sanctuaries Policy of FUMCSD.

Benefits: Sick Leave

Application Process: Please submit your resume and cover letter by June 15th, 2022 to: Dr. Jaebon Hwang, Director of Music Ministries and Organist, First United

Methodist Church, 2111 Camino del Rio South, San Diego, CA 92108. Incomplete applications will not be considered.

Job Type: Part-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 10 hour shift

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