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Duties and Responsibilities:
Coordination and Administrative Operations:
Order camp supplies and other support materials
Scheduling advisory board meetings
Reserving rooms and space on campus for use during camp
Coordinating programming with Mater Dei and Juan Diego Catholic high schools, including programming during the school year
Reserving trams for transportation between Mater Dei Catholic High School and USD during camp
Coordinating travel for Juan Diego Catholic High School (in Salt Lake City) students and their chaperone(s)
Coordinate on-campus meals during camp
Maintain program participant database for long-term program evaluation
Finance, HR, and Risk Management:
Paperwork for camp – includes coordinating with risk management and possibly HR to get liability paperwork to students; tracking that all students/guardians have completed the paperwork before camp
Paperwork for all scholarship recipients [send information to the schools, develop scholarship selection criteria, coordinate with Financial Aid/Patti Tarantino])
Submitting paperwork for USD graduate and undergraduate student mentors that help with camp
Submitting stipend paperwork for faculty that help with camp
Help with organizing paperwork logistics for having high-school students on campus in the summer (paperwork for Research Scholars [coordinating with Accounts Payable and Dean’s office to get stipend paperwork to students, tracking that all students and their guardians complete stipend paperwork; coordinating with Parking Services to get parking permits for students on campus; submitting and tracking stipend paperwork for faculty, and monitoring research expenses with faculty mentors]
Other duties:
Other duties as assigned
Special Conditions of Employment:
The University of San Diego requires all employees to follow our Covid-19 vaccine requirement process. https://www.sandiego.edu/onward/
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements:
Minimum Qualifications
Requires an HS Diploma and four years of experience or a Bachelor’s degree and two years of experience in a position that requires critical thinking and analytical skills.
Proven record of superior customer service skills and a commitment to keep improving those skills
Excellent communication skills demonstrated in maintaining confidential information and handling sensitive data with discretion and tact.
Must possess the ability to handle multiple tasks, deadlines, and time constraints calmly and effectively.
Takes the initiative in all performance areas
Detail-oriented, independent thinker and worker who can make appropriate judgment calls as needed on a case-by-case basis and work in a team environment.
We have a proven ability to use computers for business/accounting applications.
Performance Expectations; Knowledge, Skills, and Abilities
Word, Excel, PowerPoint, Google office systems, Cascade CMS, Workday, DocuSign, Concur.
Posting Salary:
$5200 per month; Excellent Benefits
The University of San Diego offers a very competitive benefits package, including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD offers.
Special Application Instructions:
Resume Required, Cover Letter Preferred
Click 'Apply Now' to complete our online application, and for full consideration, please upload a resume to your application profile for the hiring managers’ review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review. If you have any questions or difficulties, please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu.