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Job Details
Full-time
Estimated: $30,000 - $43,000 a year
Qualifications
- Social media management
- Administrative experience
- Microsoft Outlook
- Microsoft Excel
- Communication skills
Full Job Description
Position Title: Administrative Assistant-Bilingual
Hours: Full-time (35 hours/week, some evenings and weekends required)
Supervised by: Chancellor/Director for Evangelization and Catechetical Ministry
FLSA Status: Non-Exempt
Position Summary:
The Administrative Assistant provides support in the general operations of the Office for Evangelization and Catechetical Ministry (OECM), and is responsible for providing administrative support to the Chancellor and Associate Directors for OECM. This position assists in but not limited to: performing clerical functions, extensive data entry, maintaining and creating new databases, preparing reports, flyers, brochures, materials and manuals for workshops, courses and scheduling and setting up meetings.
Primary Responsibilities:
Perform clerical/secretarial duties for supervisor and staff
Answer telephones professionally and direct calls appropriately
Responds to inquiries from directors for catechetical ministry, catechists, and pastors, and clarifies policies
Order and purchase office supplies, books and materials
Schedule meetings and assist in the organization of departmental events (both onsite & offsite)
Schedules Pastoral Center rooms for meetings and events, provides set up and hospitality when needed
Maintain and create new databases as needed
Maintains the catechist computer ACCESS database
Data entry- update parish contact lists, transcripts, and certifications for all catechists and school religion teachers
Prepare and send regular and bulk mailings
Attend staff and planning meetings when appropriate
Compiles, types, designs and formats workshop flyers and materials
Prepares materials for Basic Catechist Formation courses, processes registrations and prepare certificates and permanent record cards
Process income and check requests, maintain petty cash
Bills parishes for past due fees when necessary
Assists in payment of accounts payable and maintains financial records
Assist in translating materials when appropriate
Assists with email and social media communication and updates website in both English/Spanish
Fill in at Pastoral Center reception desk as scheduled
Ability to lift up to 50lbs
Other duties as assigned
Knowledge & Skills:
Must be proactive; professional; well organized; attentive to details; able to perform multiple tasks simultaneously; able to set priorities and meet deadlines; possess a strong work ethic; punctual
Must be able to maintain confidentiality
Excellent verbal and written communication skills
Problem solving— ability to gather and analyze information and resolve problems in a timely manner.
Proficiency with Microsoft Offices Applications (Must be proficient in ACCESS)
Pastoral with excellent people skills
Team player
Able to work fast-paced in a stressful environment
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church and its diverse members
Education & Experience:
Bilingual & Biliterate (English/Spanish) Required
Minimum three years’ experience with administrative assistant and office procedures required
Demonstrated experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher, Outlook)
Experience with graphic design platforms
Knowledgeable in social media communication
Experience in evangelization, catechetics, catechetical terminology preferred
Please send cover letter and resume to BRodabaugh@sdcatholic.org.