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Job Details
Full-time
Estimated: $47,000 - $62,000 a year
Qualifications
- Database management
- QuickBooks
- Bookkeeping
- Microsoft Excel
- Communication skills
- Bachelor's degree
Full Job Description
POSITION TITLE: Office Manager/Bookkeeper
FLSA STATUS: Full Time, Exempt
REPORTS TO: Pastor
POSITION SUMMARY:
The Office Manager/Bookkeeper is an administrator in support of the pastor’s responsibilities to the parish and parish school and serves as a steward of the financial, physical, and personnel resources of both.
PRIMARY RESPONSIBILITIES:
Financial Responsibilities
Prepares, administers, and reviews budget processes in collaboration with other parish entities, subject to review and approval by the pastor and/or diocese as required
Establishes a responsible cash flow management system and accurately maintains all financial files and records.
Acts as a liaison between the parish and diocese in financial matters
Maximizes cash management resources
Oversees the financial aspects of fundraisers, events, and ministries as necessary
Bookkeeping
Process vendor payments and maintain vendor files
Track and submit 1099 data
Record deposits and maintain associated backup documents
Oversee parishioner contributions database
Record diocesan auto-debits and other electronic transactions
Reconcile bank statements and balance sheet accounts
Prepare and submit financial information as required by Diocesan Finance Office, Pastor, Finance Council (weekly, monthly, quarterly, annually)
End of fiscal year/calendar year archiving files per retention list
Accounting
Prepare journal entries as necessary
Assist with budget development and ensure its entry into QuickBooks
Run periodic financial reports
Perform year-end processing tasks
Maintain accounting records and ensure appropriate record retention
Ensure compliance with diocesan financial controls and policies
Manage accounts payable
Tuition Management
Ensure all families are billed through FACTS Tuition Management System
Record and communicate tuition scholarships upon approval of the pastor
Human Resources
Provide guidance and supervision of parish, school, and preschool staff
Collaborate with diocesan Human Resources for policy interpretation, leaves of absence, and general support
Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
Maintain employee files with required documentation
Employee liaison for benefit management
Prepare and submit information as required by Diocesan HR Department
Prepare and process bi-weekly payroll
Committees
Prepare for and attend all pastoral, finance council, and office staff meetings
Coordinate and prepare for Deanery meetings
Respond to the administrative needs of all committees
Attend diocesan meetings and webinars
Requirements
POSITION REQUIREMENTS
Skills, Knowledge, Abilities
Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
Demonstrated communication skills, verbal and written
Demonstrated human relation and interpersonal skills
Professional demeanor
Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
Demonstrated ability to maintain confidentiality
Demonstrated ability to work collaboratively in a team environment
Knowledge of accounting principles and practices
Familiarity with federal and state employment laws
Proficient in Database Management (PDS), Microsoft Office, Excel, Financial Transactions, and QuickBooks with demonstrated ability to learn new systems and software
Requirements
Must successfully pass a background check
5 years successful work experience managing a business enterprise
Bachelor’s degree in finance or accounting; or equivalent experience
3-5 years of experience as a bookkeeper
Requires coordination and manual dexterity, normal mental and visual ability
Activities that include walking, sitting, standing, stooping, reaching, handling, hearing, keyboarding, and carrying/lifting as required in a normal office environment
Send a cover letter and resume to Matt Habana mhabana@sdcatholic.org. Please reference Saint Gregory the Great Office Manager/Bookkeeper in your cover letter.