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Responsibilities:
- Direct all telephone calls, mail, and visitors appropriately, with sensitivity given to emergencies.
- Answer questions and provide information about Church programs.
- Order supplies as directed and maintain the supply inventory cost-consciously.
- Develop and implement efficient office procedures and systems to meet workflow demands.
- Develop and implement procedures to maintain church records in electronic and hard
copy formats, emphasizing easy information retrieval. Keep office files in order and ready for quick recovery.
- Oversee inventory and maintenance of all office equipment. Ensure that all office equipment is kept in good condition and that other authorized users are adequately trained on using the equipment.
- Analyze office equipment needs. Make recommendations to the Church Administrator for equipment purchases.
- Coordinate and maintain a list of volunteers for office support approved by the Church Administrator.
Administrative Support:
- Prepare the Church Bulletin and programs
- Coordinate with the armored services for pickup and drop off of church resources.
- Assist in the preparation of the annual Church report.
- Coordinate use of the Church facilities and ensure the Agreement for Use has been completed.
- Maintain the Church membership database.
- Clerically assists the following ministries as directed by the Church Administrator:
- Maintain inventory of records included in the safe deposit box
Personnel Support:
- Process employee payroll as directed by the Church Administrator
- Maintain confidential personnel records (paper and electronic files). Each transaction should be maintained in the files.
- Provide copies of administration information to all new hires
- Conduct the onboarding of new employees, coordinating with the Personnel Committee
Communications:
- Coordinate information with Pastors, Boards, and Ministry Teams.
- Produce weekly worship bulletin and coordinate volunteer production
- Assist in the production of the Church newsletter.
- Proofread and edit communications.
- Notify organizations when sickness/death occurs among the membership, under guidance from the Pastor or his Executive Assistant.
- Maintain archives to include legal documents, deeds, minutes, policies and procedures, events, budgets, etc.
- Post and maintain room assignments for the entire Church for meetings and events scheduled on the premises.
-Keep the church calendar updated
- Attend and take notes of meetings as requested by the Church Administrator
Other Duties:
- Perform other duties as requested by the Church Administrator
General Responsibilities and Professional Expectations:
a. In addition to everyday responsibilities, the Church Secretary is a member of a team dedicated to Christian service and shall therefore seek at all times to conduct themself in such a way that would be pleasing to the Lord.
b. Due to the confidential nature of the work of the Church Secretary in support of the Church Administrator, it is essential that the Church Secretary respect these confidences.
c. The Church Secretary is not expected to perform secretarial services for any church member, church officer, or ministry team/committee member unless such work is authorized in advance by her supervisor. Requests for such services must be made to the Church Administrator by the church member, church officer, and ministry team or committee member. Such duties may be performed only as time and resources permit and do not impact the ongoing work of the incumbent.
d. Since the clerical tasks of the Church Secretary are composed of many diverse dements, flexibility and cooperation in working with others are required at all times.
e. The Church Secretary shall adhere to Church-approved guidelines as outlined in the Constitution and By-laws, the Personnel Handbook, and other documented policies and procedures.
Education and Experience:
Associate Degree preferred. Able to operate complex office equipment, including computers, copier machines, scanners, etc. Demonstrated efficiency in Microsoft Teams, Word, Publisher, and other software in frequent administrative use are essential. Well developed oral and written communication skills with good interpersonal skills are expected. Good judgment, commitment to confidentiality, and sound discretion are required for this position. Must be able to perform multiple tasks simultaneously.
Special Requirements
This position is designated as Fair Labor Standards Act (FLSA) exempt. As such, the payment of overtime is not authorized. As needed, the Church Administrator may approve, in advance, compensatory time-off for work time.
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
COVID-19 considerations:
We are following CDC, federal, and local government guidelines.
Ability to commute/relocate:
- Rockville, MD 20850: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- Associate (Preferred)
Experience:
- Microsoft Office: 3 years (Preferred)
- Organizational skills: 3 years (Preferred)
- oral & written communication skills: 3 years (Preferred)
Work Location: One location