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Provides administrative and document support to the direct and in-direct assigned principal(s) and Local Hub, teams. The individual will prepare documents and correspondence as well as perform a wide variety of other routine administrative tasks for the principals.
This role will provide Local Hub support to all fee earners ensuring practical completion of tasks assigned to and submitted through the Local Hub. The Legal Team Administrative Assistant will work closely with the Legal Team Coordinator and Legal Team Assistants to complete tasks for all practice groups. This position requires regular attendance on-site at a Dechert location.
Job Description
Essential job functions
- Interact regularly with lawyers, paralegals, and professional business staff in facilitating the flow of all administrative work and occasional contact with clients, counsel, and court personnel.
- Answer phones, transfer calls, take messages, establish conference calls and use voice mail.
- Handle written and electronic correspondence
- Manage lawyers’ Outlook calendars
- Maintain lawyers’ time entries in Carpe Diem
- Create and update comprehensive contact information using Dechert CRM best practices
- Make travel arrangements and complete travel and expense reports in Concur
- Manage workflow and coordinate projects with office services
- Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
- Use MS Office in the preparation of documents, spreadsheets, and presentations
- Maintain document filing to firm standards, including Kwiktag
- Utilize the iManage document management system for all documents
- Review and process administrative and personal charges via BillBack
- Maintain handover notes to ensure consistent quality of service in case of absence
- Performs any other duties as necessary and as assigned by the Legal Team Coordinator and Legal Team Assistant for the efficient functioning of the Department, Office, and Firm
- Performs photocopying, printing, and scanning, liaising with other internal support departments as required
- Liaise with other internal support departments as needed to arrange travel, courier, or large-scale document production
- Assist with short dictations when required
- Analyzing data for input into firm systems
- Ad hoc internet research as required
Knowledge, Skills, and Abilities
- High School Diploma is required; a college or advanced degree is a plus
- Strong written, verbal, and interpersonal communication skills
- Ability to prioritize and coordinate work to meet deadlines and manage workflow in a fast-paced environment
- Ability to maintain confidential information
- Ability to think critically and analytically in a pressured environment
- Ability to work productively and cooperatively with other employees
- Ability to constantly learn new skills as they become necessary
This job description is intended to provide an overview of the role and is not an exhaustive list of tasks and responsibilities.
Additional Job Description
Location(s)
Washington
Time Type
Full time
Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any team member or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.