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Position Summary: The person in this position is responsible for assisting the Chancellors with analyzing cases and legal projects. This person manages all administrative responsibilities in the legal office.
Essential Functions of the Position:
Conducts all initial research and provides information to the Chancellors, using legal research tools;
In addition to legal research for the Chancellors, legal research (e.g., related to bylaws, property & buildings, boundaries, incorporation, institution status, wills & trusts, etc.) for parish/school staff and other ACC departments (e.g., Finance);
Organizes all legal documents in a confidential way;
Scans, processes, and files legal documentation with direction from Archives and Records team;
Composes substantive legal correspondence;
Organizes, indexes and summarizes files and other materials;
Conducts legal research and should have the knowledge of relevant legal information sources;
Provides tax-exempt verification letters for institutions and provides copies of their most recent OCD entry;
Oversees USCCB applications process and change forms for Catholic institutions in the Archdiocese;
Manges annual Official Catholic Directory updates for affiliate institutions in coordination with Archives and Records team;
Handles confidential and sensitive information with discretion;
Provides Chancellors with a variety of legal processes;
Establishes and maintains effective working relationships;
Organizes and leads several Archdiocesan continuing education events, including annual Employment Law Seminar and bi-annual Regional Trustee Meeting;
Supervises file reviews on-site;
Creates digital and physical materials for presentations;
Performs job duties independently, organizes work flow efficiently, sets priorities and meets deadlines;
Performs a variety of administrative duties both efficiently and accurately, in support of the Chancellor for Civil Affairs;
Serves as Mission Support bulldog for the Chancellor's department.
QUALIFICATIONS
Job Requirements (Knowledge, Skills and Abilities):
Excellent communications skills, both verbal and written;
Knowledge and understanding of the Roman Catholic Church, its structure and the ministries within the Offices of the Catholic Center;
Ability to exercise discretion, good judgment and initiative;
Demonstrated proficiency with MS Office;
Experience with database software such as Microsoft CRM and Laserfiche;
Ability to learn new software and hardware applications;
Ability to prioritize, multi-task and meet deadlines with minimal supervision;
Diplomatic, tactful and discreet especially when dealing with confidential matters;
Ability to work in collaboration with others;
Strong interpersonal skills.
Job Qualifications: (Education and Experience):
Bachelor’s degree;
Experience as an administrative assistant and office management in a fast-paced environment.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.