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Ministry Assistant for Justice and Mission Westminster Presbyterian Church
Part-time $22 - $25 an hour
Relational databases Customer service Office experience Microsoft Excel Budgeting Associate's degree
Full Job Description
Westminster Presbyterian Church
Job Description Job Title: Ministry Assistant for Justice and Mission Reports To:
Associate Pastor for Justice and Mission FLSA Status: 0.5 FTE,
Non-Exempt Summary and Purpose of Position:
Collaborating closely with the Associate Pastor for Justice admission
Ministry Assistant for Justice and Mission is responsible for maintaining and further developing the administrative systems and processes supporting the Justice and Mission ministry area of Westminster Presbyterian Church.
Essential Duties and Responsibilities include the following:
Other responsibilities may be assigned.
Administration Perform a wide variety of general administrative tasks in support of the management of the Justice and Mission ministry area Prepare and submit check requests for payment of bills, invoices, and honoraria with careful attention to accounting codes.
Retrieve Faith in Action budget information and generate reports collaborating as needed with Westminster's finance and administration staff. Regularly update databases, including web-based email tool and Realm (online member directory and relational database)
Manage the administration of Westminster's annual grant process, including sending application material to selected nonprofit organizations, confirming grant awards, and arranging the mail of grant checks.
Program Support Provide program support for events occurring weekly, monthly, annually, and specially scheduled, including reserving space and equipment, creating signage, ensuring the public church calendar and website are updated, preparing brochures, ordering unique supplies, and registering participants. Serve as secondary contact to Social Justice Forum speakers to collect information for honorariums,
Receive presentation materials and coordinate setup with Westminster's audiovisual and building staff
Reserve meeting spaces and equipment for Faith in Action Council and ministry teams Communication
Create documents for Associate Pastor for Justice and Mission, including letters, flyers, presentations, and other documents as requested. Proofread and format content for the weekly
Faith in Action email and periodic Advocacy Alert and schedule for distribution using web-based email tool. In collaboration with Associate Pastor for Justice and Mission and Director of Communications, update and monitor website content.
Create attractive material for use in displays, signage, and monitors. Associate Pastor Support Page 1* of 3*
Other duties as requested by the Associate Pastor for Justice and Mission:
(Coordinating calendar appointments, travel, and hotel arrangements, preparing meeting material, mailing, filing, etc.)
Supervisory Responsibilities:
None occasionally may provide instructions or directions to members of the Westminster congregation
Knowledge, Skills, and Other Abilities:
Warm and gracious attitude Ability to establish and maintain effective
Self-motivated,
self-directed and good working relationships with lay leaders and follow-through members of the Westminster community. Impeccable attention to detail,
high ethical Willingness to learn and be flexible and professional standards
Open-minded and creative Strong written and verbal communications Proficient in Microsoft Office (Word, Excel, skills Outlook, PowerPoint, Publisher),
Google *
Ability to pro-actively identify systems and tools; web-based mail process improvements Ability to learn to use a relational database
* Excellent organizational skills, including a basic understanding of budgeting and ability to prioritize assignments, and meet the ability to learn to generate financial reports deadlines
Education/Experience:
Associate's degree (A. A. / A. S.) or equivalent from two-year college or technical school;
and three to five years of general administrative work or related office experience.
Language Skills:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Math Skills:
Ability to calculate figures and amounts such as discounts, proportions, and percentages.
Computer Skills:
To perform this job successfully, an individual must know Microsoft Office, including Word, Excel, Publisher, and PowerPoint, and operating equipment used for presentations such as projectors, screens, laptops, and iPad.
Additionally, I must have the ability to learn to use a relational database.
Reasoning Skills Ability to solve practical problems and deal with various concrete variables in situations where only limited standardization exists.
Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.
Physical Demands:
An employee must meet the physical demands described here to perform the essential functions of this job successfully.
Reasonable accommodations may enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands; talk or hear.
Page 2* of 3* the noise level in the work environment is typical of a business office with computers and printers and light traffic.
Compensation: This is a 0.5 FTE, non-exempt position.
Hourly rate of $22-$25/hour, depending on experience.
Please include a cover letter and resume with your application materials.
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Job Type:
Part-time
Pay: $22.00 - $25.00 per hour
Schedule: Day shift Monday to Friday Weekend availability COVID-19 considerations:
Complete vaccination is required for all employees except for documented exceptions.
Experience: Customer service: 3 years (Required)
Work Location: One location