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The Office Assistant helps to manage the day to day procedures needed for the operations of the weekly retreats at Demontreville Jesuit Retreat House. These procedures range from general office work to financial responsibilities. The ideal candidate must be able to handle a variety of tasks, be highly organized, pay close attention to detail, and have general office and computer skills. A high level of ethics is needed in dealing with finances and confidential information. This position reports to the Office Manager and to the Director. The Office Assistant normally works Monday, Wednesday and Friday (but there is flexibility).
Primary Responsibilities:
Customer Service (phone, e-mail, letter)
Maintain client database (MS/Access)
Acknowledge and record donations
Prepare letters for weekly mailings
Count and prepare weekly bank deposits
Maintain filing system
Print and photocopy documents
Attend five evening meetings each year
QUALIFICATIONS
Required Competencies:
Knowledge and experience using Microsoft Office: Word, Excel, and Access
General office skills – data entry, internet, writing, and e-mailing
Strong attention to detail
Excellent math skills and enjoy working with numbers
Written and verbal communication skills
Ability to work well with small office staff
Complete discretion when working with financials and records
APPLICATION INSTRUCTIONS
Please send letter of introduction and resume to Office Manager at this e-mail address: hello@demontrevilleretreat.com