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Job Purpose:
Responsible for the daily operation of the church office and all related business. Serves as the point person for the communication between the staff, the congregation, and the community.
Duties:
- Manage the Human Resources of the church, including payroll, personnel files, and adherence to the standards and operating procedures.
- Manage the daily activities and workflow of the facility manager, administrative assistant, hospitality manager, front office receptionist, accountant, and all volunteers related to these ministers, as well as Café Soul.
- Coordinate all facility-related activities such as baptisms, weddings, funerals, and rentals of facilities.
- Set up and maintain the church calendar with the Pastoral Team.
- Manage and coordinate the necessary IT services for the church office, including service and repairs.
- Negotiate the service/purchase contracts to maintain all office equipment needed for the church office.
- Direct the annual budgeting and planning process for the church’s annual budget.
- Oversee the facility maintenance and planning, including capital repairs/replacements and the preventative maintenance program.
- Maintain and update the administrative related standards and operating procedures, as needed.
- Ensure the completion of background checks for all volunteers and employees.
- Oversee the church property and liability insurance program.
- Oversee the membership database management program (REALM) and ensure it is accurate and current.
- Work closely with the Director of Communications to ensure the timeliness, relevance, and accuracy of church communications, including all print and digital, internal and external.
- All other duties assigned.
Requirements:
- Manage the administrative and managerial work of the church.
- Ability to foster effective communication within the church organization.
- The ability to manage a consensus-driven decision-making process.
- Knowledge of computer systems, including Microsoft Office Suite and additional software as required.
- Strong verbal and written communication skills.
- All church business must be kept confidential from all but authorized individuals at all times.
- A Christian background and faith life, and a willingness to engage in the life of the Church.
- Be professional and have strong interpersonal, organizational, and administrative skills.
Machines and Equipment Used: Various office equipment including but not limited to copier, telephone, and computer equipment.
Typical Physical Demands: Walking, sitting, bending, and lifting.
This job description in no way states or implies that these are the only duties to be performed by the employee. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
Job Type: Part-time
Pay: $18.00 - $20.00 per hour
Schedule:
- Monday to Friday
Work Location: In person