Apply on
Position Title: Wedding Coordinator Reports To: Care Pastor Campus: All Status: Volunteer Staff (Part time - as needed)
Wedding Coordinator Description
The goal of the Wedding Coordinator is to help make the weddings here at Central Christian Church the most incredible day for each Bride and Groom. We are here to help with all the little details and always to remember that we are serving God’s plan to grow His family. Our attitude and love for what we do is always a reflection of our hearts and God working through us. TASKS:
Initial Meeting:
Meet with the couple 2-3 months prior to the wedding date.
Fill out the questionnaire
Verify the wedding date and time
Verify rehearsal date and time
Number of attendants
Discuss special people (guest book attendant, GO-TO person)
Discuss music
Answer general questions
Show equipment available for their use
o We provide minimal decorations - tulle on the aisle (bows/flowers provided by the couple), candelabras, greenery, and tulle on light sconces (Mesa Chapel only) o Any extra décor needs to be provided by the couple and their crew will complete decorating o We will decorate an entrance table with our décor, additional items to be provided by the couple Decide on arrival time for Bridal Party (are they dressing at church, taking pictures, etc.?) Confirm sound or video needs.
Contact the Pastor to obtain the Order of Ceremony – make sure the Coordinators and Sound Tech have a copy
Follow-up Meeting:
Two weeks prior to the ceremony (can be via phone)
Reverify setup choices
Confirm times and dates
Confirm vendor arrival times – if needed suggest more time for pictures
o Hint* Bride, Groom, and wedding party should be done with all preparations 30 minutes prior to the ceremony start time o Three hours is plenty of time for dressing and pictures. Couples may arrive at the church up to 2 hours prior to the wedding start time, but no earlier than 8 a.m. The couple should not arrive too early and be worn out before the day begins. One week prior to the wedding:
Email all parties to verify information (Leslie, the pastor, Doug Kalinski, Maintenance)
o Verify times o Request all items that need to be set up in the venue Rehearsal
If possible, have the room set up so any necessary changes can be seen
Have copies of the Order of Service for Coordinators, pastor, and sound tech
Confirm arrival time for the bridal party, and where they will get ready
Confirm picture-taking time
Confirm if the couple will see each other prior to the ceremony
Remind the bridal party (If the pastor does not) no alcohol is allowed on campus, anyone in an altered state will not be allowed to participate in the wedding
Confirm how the bridal party will enter – groomsmen with bridesmaids or with the groom
Confirm bridal party positioning during the ceremony - the focal point is always the bride and groom
Confirm how the groomsmen will hold their hands – behind them or in front
Make any necessary changes to the order of service
If young children are in the wedding party, verify where they will sit or stand during the ceremony
Verify aisle runner and candle lighting
Confirm who will walk mothers (or other special family members) down the aisle
Collect the unity candle, marriage license, and other miscellaneous items to hold until the ceremony
Wedding Day
Meet with the photographer to set the ground rules for where they can stand and if flash is allowed
The pastor usually determines the rules
Make sure flowers and boutonnieres are distributed to the bridal party, pin boutonnieres if necessary
Keep the bridal party on task – make sure they finish 30 minutes prior to the ceremony…. HOLD FIRM
Provide grapes, crackers, and bottled water for the bridal party
Turn receipts in to Debbie Barnes for reimbursement
Marriage license – return top to the GO-TO person. Make a copy and send the bottom portion to the county within 48 hours for recordation
Dress
Coordinators are always a representative of Central Christian Church. You should be in presentable dress for the rehearsal. Wedding day you should be dressed in appropriate clothing, as if you were attending the wedding. Make it comfortable as you will be moving around a great deal. Make sure to wear your Central Christian Church name tag, which identifies you as the coordinator or assistant. The wedding party will know who to come to with questions or for help.