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Qualifications
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He/she must have 2-4 years of experience as a bookkeeper with accounting skills in A/P, Bank reconciliation, journal entries, general ledger, financial reporting, demonstrating strong Excel knowledge and skill
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Must also possess organizational and communication skills
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The employee must pass a bookkeeping examination administered by the ADSF Finance Department and have QB and /or QBO experience
Responsibilities
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Essential Function: This position performs the bookkeeping function for the following entities and main responsibilities include overseeing bank reconciliation, payables/receivables, general ledger, financial reporting and budget: St
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Co-ordination of Budget and Audits with SF Archdiocese
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Prepare purchase orders relative to budgets
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Prepare invoices and reimbursement requests for payment
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Determines timing of release of payments based on Cash Flow Projections
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Monitors income and expenditures relative to budgets
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Financial Record Filings
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Monthly and Quarterly
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Annual reports to SF Archdiocese
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Annual filing to SF Archdiocese
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Review all bills and invoices, check for accuracy
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Prepare checks for Pastor's review and signature
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Post checks to cash disbursements and to QuickBooks
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Bank reconciliation for all entities
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Show all debits and credits on monthly bank statements,
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Identify all items needed to reconcile bank balance to book balance
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Post any necessary adjustments to books
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Prepare payroll for ADP processing
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Export payroll expenses to appropriate Parish
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Prepares and records deposits for all entities: Parish
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Maintain Bookstore’s account receivables
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Maintain employee personnel records
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Oversees maintenance of Accounting System
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Act as primary interface with auditors
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Processes MFIF for all employees
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Prepare monthly statement of operations and submit to Pastor for review and approval
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Make any necessary corrections and submit final report to the Archdiocese
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Oversee the tax compliance of the Parish
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Prepare bank deposit ticket for payroll account based upon amounts needed
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Print biweekly payroll report for Pastor to review for accuracy
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Post payroll to cash register and general ledger
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Based on historical costs and projected needs, projects and other annual expenses in addition to salaries
Benefits
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Calculate payroll for the month
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Prepare with Pastor the annual salary schedule based upon scale amounts provided by the Archdiocese pay scales