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Position Summary
The Facilities Manager is responsible for and supervises the maintenance, care, and efficient operation of all equipment and facilities used by the organization. Oversee and provide work direction to maintenance teams and ensure safe, efficient and appropriate use of tools, equipment, systems and resources. Regional and/or national travel required. A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.
Primary Responsibilities
Perform routine visits to the sites to ensure they meet our standards and in compliance with appropriate laws, codes, and regulations, documenting all of the needed repairs and/or corrective action recommendations.
Review maintenance operating expenses with maintenance staff and community managers and be aware of the budgets pertaining to each asset. Respond to and consult with Portfolio Managers when the need for major repairs or costly non-routine maintenance arises at a property.
Support community and portfolio managers with maintenance interviews, onboarding, training, coaching and discipline.
Assess incoming incident reports to determine the adequate plan of action, coordinates communication between Property Management personnel and others to keep everyone informed of project status.
Supervise major repairs done by CCH’s maintenance staff; consult with outside resources when necessary to ensure safety and compliance with industry standards.
Assist with performance analysis, development of SOP's, preventative maintenance program, and other special projects as needed. Assess and continually update procedures and policies for annual inspections.
Maintain company standards for long-term capital improvement plans, preventative maintenance, and emergency preparedness plans.
Assist Community Managers in drafting scopes of work and preparing budgets for capital improvement and/or maintenance projects.
Solicit, review and assess bid packages in conjunction with Property Management staff.
Oversee procedures, annual inspections, scheduling, record-keeping, and reporting, shop inventory, shop organization, and standard costs.
Provide on the job training and educational opportunities for maintenance and janitorial staff.
In conjunction with Portfolio Managers and/or site staff, monitor the On-Call schedule to ensure compliance and timely, prioritized service support.
Identify opportunities for cost efficiencies and quality enhancements.
Attend site inspections and ensure that maintenance findings are corrected within established timelines.
Ensure proper update and maintenance of Safety Data Sheets (SDS) sheets at all locations.
Ensure that safety precautions and procedures are undertaken by site staff.
Perform other related duties as assigned.
Qualifications and Requirements
Associates degree required; Bachelor’s Degree from an accredited university strongly preferred.
Travel within assigned region as needed to fulfill primary responsibilities and duties.
CCH conducts background checks on all candidates who have received a conditional job offer. Satisfactory completion of background check is a requirement of employment with CCH.
A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.
Knowledge Skills & Abilities
Knowledge of relevant equipment, policies, procedures, and strategies for the protection of people, equipment and property.
Experience managing the company’s type of facilities, equipment, and events preferred.
Ability to maintain basic records and warranties.
Ability to understand written directions in manuals and on manufacturer websites.
Knowledge of Federal, State and local Fair Housing regulations in the affordable housing industry.
Excellent written, oral communication and presentations skills.
Ability to manage effective teams and develop strategic solutions.
Knowledge of basic financial management principles.
Ability to understand and respect values, attitudes, and beliefs that differ across cultures and to respond appropriately to these differences with participants and in planning, implementing, and evaluating programs and services.
Proficiency in MS Office Suite and knowledge of YARDI software.
Prior experience supervising staff.
Knowledge of property maintenance function and prioritization.
Physical Requirements
Generally moderate level of physical exertion is required. Regularly use hands to manipulate tools, controls, phones and computer keyboard. Frequently stand, reach with hands and arms, climb, balance, and stoop. Prolonged periods of sitting at a desk and working on a computer. Occasional lifting of heavy items and building materials occurs. Must be able to lift 25 pounds at times. Regular travel (20%) as required to meet essential duties. Must be able to access and navigate properties and the organization’s various office facilities.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
Work Location: One location