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Position Summary: Under the general direction of the Director of People and Culture, this position will perform a variety of HR functions including policy and procedures update, recruitment & hiring, onboarding, benefits administration, compensation plan updates and plan implementation, leave management, HRIS, training & development, employee relations, and Affirmative Action/EEO compliance reporting.
The People and Culture Generalist will also serve as a business partner to program/department directors and managers providing them with skilled advice and guidance in areas of workforce planning, recruitment, performance management and legal compliance issues.
Responsibilities: All responsibilities will be in line with the Council on Accreditation (COA) standards including:
Overall Leadership:
- Commitment to mission and organizational sustainability: Model commitment to the CCEB vision and planning for sustainable organizational future of services, including work with the executive team when necessary and representation of the agency.
- Work with staff, board of directors, donors, clients, and other Catholic social services to increase communication and collaboration with Catholic Charities and the Diocese of Oakland.
Strategic Management:
- Participates in the annual budgeting and long-term strategic plan implementation process as it relates to Human Resources.
Essential Responsibilities:
- Manage full scale recruitment process from job posting, resume review, interview, and selection.
- Plan and conduct new employee orientation and onboarding
- Administer the benefits program for eligible employees including health, dental & vision, 403(b) plan, and Flexible Spending Account. Serve as liaison to Reta Trust and resource to employees in facilitating questions or issues with the plans.
- Coordinate open enrollments, changes, and training for employee benefits programs
- Set up and maintain the HRIS/HRMS systems.
- Maintain and update the Personnel Policy manual to ensure timely compliance with changing federal and state laws and local ordinances related to employment.
- Provide Personnel policy and procedure guidance to employees and management.
- Assist with payroll process.
- Oversee workers’ compensation and leave management programs.
- Monitor and maintain the compensation plan for competitiveness and equity.
- Review job descriptions and conduct job evaluation, as needed when position responsibilities are changing to determine promotability to higher grade level.
- Respond to managers and staff inquiries about policies and procedures, providing both managers with sound and compliant advice related to disciplinary action and terms of employment.
- Coordinate with Director of People and Culture to conduct investigative interviews for employee complaints of harassment, discrimination, or retaliation by following the internal problem handling procedure at the agency.
- Prepare compliance reports on annual or periodic basis and insure timely submissions, such as EEO-1, ACA reporting, Cal OSHA logs, etc.
- Generate monthly reports for benefits invoicing.
- Participate with Director of People and Culture in the development, design, and implementation of training programs for staff.
- May be engaged in other activities as necessary to further the impact of HR within the agency.
Success Metrics:
- HR processes are fully streamlined and easy to follow.
- Employees receive accurate information and HR services in a timely fashion.
- Policies and procedures are fully understood by all staff and compliance is fully enforced.
- HR information system is fully deployed and functional.
- Recruitment process is consistent and efficiently managed to insure optimal results in terms of timely placement and high caliber of candidate selection.
- Professional development is enhanced through training
Benefit Status: Group medical, dental and vision insurance; 403(b) Plan, plus life and disability insurance, 18 paid holidays, vacation, and sick leave.
Minimum Requirements:
- Minimum of 5 years human resource experience
- Bachelor’s degree in Human Resources, business administration or another related field.
- Excellent oral and written communication skills
- High level knowledge of federal and state employment laws with proven ability to interpret and apply these laws in personnel policy updates
- Excellent oral and written communication skills
- Strong problem-solving and negotiation skills and tactfulness in interacting with staff and diverse clients
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Microsoft Outlook
- Ability to multi-task, establish priorities and demonstrate flexibility in the performance of the job
- Confidentiality is a key attribute for the confidential data and information
- Effective presentation and facilitation skills
Preferred Qualifications:
- PHR/SPHR certification and master’s degree highly preferred
Salary: $68,000-$83,300 per year
Non-Discriminatory Statement:
Catholic Charities East Bay does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.
Catholic Charities East Bay is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.