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Full Job Description
St. Paul is looking for a Parish Business Manager.
St. Paul Catholic Church is located in Fenton, Missouri. We have been a parish from 1907. And we were a mission before that from 1878. We have 2100 families in our parish.
The Position of Business Manager shall be responsible for, but not limited to:
Administration of all finances, physical plant, campus, and human resources.
Assist the Pastor in the management of all parish programs.
Responsible for planning, staff supervision, facility management, technology, legal concerns,
communications, purchasing and volunteer coordination.
Is a member of and serves as a resource for all Parish Council Commissions, Stewardship and the
Parish Finance Committee.
Oversees the running of the Buildings and Maintenance Committee.
Maintain all cemetery records.
Advises the Parish School Principal regarding the current and future position of the school: legal,
Human resources, facilities, equipment, technology, and other business matters.
Develops the school budget and future plans in coordination with the school principal.
Ad hoc member of the Parish School Board
Direct supervision of bookkeeper/staff accountant.
Audit payroll for accuracy
Analyze Parish Organizations banking transactions and communicate to them Archdiocesan
Policies and Procedures.
Assess and analyze offertory giving: envelope collections and on line giving.
Arranges fundraising programs, Stewardship, and endowment funds to benefit the parish.
Helping with short- and long-range planning.
WEB site maintenance and upkeep of computer and computer programs.
Meet with school families regarding tuition assistance and arrears.
Parish Financial Reporting: Parish and School.
o Review and develop monthly closing and financial reports.
o Review and ascertain that all transactions are properly reported.
o Balance check books for all organizations and parish bank accounts.
o Prepare “State of the Parish" report for annual updates to the parishioners.
o Provide operating statements to Pastor and Finance Committee.
o Provide monthly actual expenses vs budgeted expenses.
o Report all activities to the Archdiocese as required.
o Provide information for the securing of the year end audit of the Parish financial records by
the Archdiocesan Parish Support Office.
o Analyze all balance sheet accounts monthly to ensure that each are properly classified
and reconciled.
- Parish Budgeting.
o Develop annual operating budget
o Develop tuition fee schedule and provide for Pastor and Parish Finance Committee.
o Develop and recommend financial needs of the parish school.
o Submit budget to Archdiocese.
- Parish Human Resources
o Assist the Pastor with guidelines and information regarding salaries and benefits for
all personnel. Develop ads and job requirements for new hires.
o Assist the Pastor in administering parish policies and procedures
o Collaborates with the pastor in preparing the annual staff performance evaluations.
o Review with employees the Archdiocese Human Resources issues and other personnel
matters ,eg, benefits administration, contract negotiations, wage, and salary
administration ,etc.
o Parish Facilities Management:
o Supervise the head of maintenance on facility maintenance and needs.
o With maintenance supervisor, meet with Building and Maintenance Committee to
develop short-, mid- and long-term facility needs.
o Negotiate grounds maintenance contracts.
- Parish Accounts Receivable and Payables/ Cash Management
o Review check requests, accounts payable and invoice coding.
o Tuition billing and collection
o Cash Flow Analysis
o Oversee school and parish purchases
o Purchase supplies and materials and procure capital equipment.
o Review and negotiate all maintenance agreements, contracts, and bids.
o Assist and help manage outstanding cash accounts of parish organizations.
- Duties as assigned by the Pastor
- Maintain confidentiality in all areas of responsibilities as required.
- Skilled in public speaking and administration.
- Knowledge, Requirements and Experience:
o Knowledge of Business management or administration.
o Practicing Catholic.
o Able to work with Committees.
o Knowledge and skill in budgeting and finance.
o Knowledge of long-range planning and archdiocesan norms for budgeting.
o Experience in a parish-based ministry.