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Ministry Support Coordinator
- This position will be part of a team providing administrative support to various departments of Synod.
Reporting Relationships
- Reports to the Ministry Support Manager/Assistant to the Chief Mission Officer
Essential Job Functions
- Collaborates with the Ministry Support Manager and other team members to maximize efficiency and effectiveness of the administrative support function.
- Assists with developing and executing administrative processes and automation to improve workflow.
- Serves as a subject matter expert to program staff on administrative policies and practices in the International Center.
- Participates in training opportunities – both individually and as a group, formally and informally – with team cross-training as the goal.
- Assists with conferences and meetings hosted by LCMS departments (in-person and on-line) – sets up online conference registration, coordinates meals, transportation, and lodging, checks-in attendees, serves onsite, etc. Coordinates, prepares, and assembles all necessary materials and resources for the events.
- Coordinates travel arrangements by booking airline, lodging, and transportation as needed.
- Handles data entry accurately and timely on various software applications and databases.
- Prepares contract builders for outside contracts.
- Works with Communications to maintain ministry websites. Organizes webinars.
- Provides assistance with video recordings and edits.
- Reconciles purchasing cards via Chrome River, prepares purchase orders and check requests, pays invoices, schedules meetings, maintains and orders supplies.
- Assists with onboarding new employees.
- Assembles publications and other resources.
- Performs additional duties as requested.
Education and Experience
- Associate degree or equivalent experience, with minimum of three years in a position with administrative responsibilities.
- Experience working in a team setting with the ability to transition smoothly between a variety of responsibilities.
- Demonstrated skills with computers, including spreadsheets, databases, and other applications.
- Bookkeeping experience a plus.
- Knowledge of a foreign language a plus.
Competencies (Knowledge, Skills and Abilities)
- Desire to provide excellent and professional administrative support to various departments.
- Working knowledge of Office 365.
- Aptitude for using technology and software applications.
- Develop strong knowledge of IC procedures.
- Enjoyment doing a variety of functions within a team environment; team player with initiative to help wherever needed.
- Pleasant demeanor with good command of English language.
- Ability to handle sensitive information with integrity and discretion.