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*PRIMARY RESPONSIBILITIES
*

• Assist Chair in the seamless operation of Art activities. Schedule meetings and appointments.

• Provide general administrative support to the Art Department. Attend, record, transcribe and

maintain reports of faculty meetings.

• Provide administrative support for the Director of Journalism.
• Provide administrative support for summer programs.
• Oversee annual department calendars (meetings, department agendas, reviews, admission to

candidacy), event management, visiting artist presentations, and exhibition calendar.

• Responsible for postal management.

• Submit Facility work orders for general maintenance, receptions and events within the Art

Village. Reserve university spaces for art department events.

• Maintain files on all academic-related subjects. Secure, confidential graduate and

undergraduate student records (critiques, oral and thesis summaries, student course
evaluations). Manage course offerings and scheduling for Fall, Spring, and Summer. Complete
paperwork on Adjuncts and Faculty Overloads.

• Maintain departmental and interoffice correspondence, telephone management, welcoming

visitors, and handling complex routing systems of information from all UD offices.

• Serve as the Content Manager for the Art Department website.

• Assist in the design and execution management of Art Department outreach programming,

invitations, and brochures for exhibitions. Design print-ready brochures, including mailers and
catalogues for regional and national hosted competitions.

• Oversee the management of the Digital Art Resource Library, student files, and events with

archival storage, slide, and digital duplication.

• Maintain mailing lists for the Art Department and the Beatrice M. Haggerty Gallery.

• Keep accurate accounts of all business transactions and maintain department records for the

eight departmental areas (Art History, Ceramics, Foundations, Gallery, Office, Painting,
Printmaking, and Sculpture). Requesting purchase orders, check processing, voucher requests,
tracking petty cash accounts, maintaining equipment contracts for office equipment, processing
contractors (models for figure drawing, lecturers, and visiting artists), payroll reporting for
undergraduate student workers and graduate assistants.

• Manage portfolio files and schedule critiques/interviews for prospective Art Scholarship

Competition, Art Village Tours, and Campus visits.

• Assist students by scheduling oral review times and locations, distributing exhibition guidelines,

coordinating work requests, bulk e-mailings, invitations for Senior and Graduate student
exhibitions, and maintaining student files.

• Hire, supervise and document departmental undergraduate student workers and graduate

assistants.

• Maintain official records with Braniff Graduate Dean's Office.

• Open and close the Beatrice M. Haggerty Gallery, Monday-Friday.

• Maintain and manage department records (correspondence and syllabi). Archive Senior and

Graduate Student thesis.

• Collect information and documents to create a semester newsletter and an Annual Art Activities

Book (Archival recordkeeping of accomplishments and exhibitions by undergraduate students,
Graduate Students, Alumni, and Faculty.)

• Other duties as assigned to ensure the efficient and effective operation of the Art Department.

MINIMUM REQUIREMENTS

• High School graduate with some college and previous administrative assistant experience.

• Proficiency required in typing and word processing (MAC/Apple and Microsoft Word) and design

software, including In Design, Photoshop, and Illustrator.

• Proficiency required in accounting/bookkeeping.

*PREFERRED QUALIFICATIONS
*

• Some college work preferred.

• Office administration experience strongly desired.

*ADDITIONAL INFORMATION
*

• Ability to communicate effectively and grammatically, both orally and in writing.

• May supervise student workers.

*BENEFITS
*

UD provides competitive pay and benefits, including eligibility to participate in medical, dental, life, and
disability insurance; employee events; a health and wellness program; a free fitness center; competitive
leave programs; tuition benefit for employees and their families; and matching retirement plan
contributions.

If this sounds like the job for you, apply online at: https://hr.udallas.edu/apply/

The University of Dallas seeks to recruit, develop, and retain faculty, staff and administration of the highest caliber.
The University is an Equal Opportunity Employer, and encourages applications from female and minority candidates and
others who will enhance our community and advance our Mission.

Job Type: Full-time

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