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Full Job Description
Position Title: Administrative Assistant
Department: Administration
This position is: Part-Time, Nonexempt
APPLICANT REQUIREMENT: We request that you submit both a Cover Letter AND Resume that demonstrates your interest and qualifications for working in both a Ministry Position AND Administrative Assistant position. You will not be considered without both of these. Please see requirements below.
The Ministry
OurCalling is a discipleship ministry specifically focused on the homeless community and we operate an outreach center for the homeless near downtown Dallas. We are passionate about loving and helping the unsheltered homeless (our “Guests”) transition to better lives. We are a faith-based, discipleship ministry where every job is a ministry position. Each staff member should be able to clearly share the Gospel and communicate their own testimony. While everyone on the team wears multiple hats, our primary function is evangelism and discipleship. We want everything that we do to point to Jesus.
Position Summary
The Administrative Assistant reports to the Chief Administrative Officer and will assist in general office administration and some ministry responsibilities. Office related responsibilities will include answering the phone, receiving and directing guests, scheduling meetings, data entry, assisting with the online store and inventory, handling travel arrangements, supporting leadership/staff, supporting AV needs of worship services and meetings, supporting community related events, operating and maintaining office equipment, maintaining office inventories, assisting with basic IT issues (forgotten passwords, etc.) and other assigned tasks.
High school diploma or equivalent education, required
Minimum of 2 to 3 years office administration experience, required
Previous experience working in a faith-based organization, preferred
Demonstrated ability to create an administrative environment of excellence
Comfortable with technologies including Apple software such as Pages, Numbers, and Keynote
Canva design experience, and comfortable learning new applications and social media tools
VoIP phone system experience (Office@Hand or RingCentral, etc.)
Excellent organizational skills and detail oriented
Excellent listening, verbal, and written communication skills
A humble and approachable attitude, professional maturity, and integrity as a trusted team member
Taking personal initiative, being flexible in a busy and fast-paced environment, a problem solver, and effective working across departmental lines
Valid driver’s license
Additional Qualifications
A love for Jesus Christ and a desire to see His kingdom and glory increase