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ROLE: Administrative Assistant to Operations
DEPARTMENT: Operations
REPORTS TO: Director of Operations
WORK HOURS: FULL-TIME, WEEKDAYS
WHOM WE SEEK:
We are seeking an energetic, self-starting individual to join Saint Michael and All Angels as the Administrative Assistant to Operations. As part of our operations team, you will collaborate with a variety of stakeholders, including clergy, staff, lay leaders, and vendors, ensuring smooth, efficient operations. Our ideal candidate has a wide range of applicable skills, from strong computer proficiency with the Microsoft 365 productivity suite to attention to detail with data entry tasks. In this role, you may juggle multiple projects simultaneously, necessitating time management, multitasking, and organizational skills.
DUTIES AND RESPONSIBILITIES:
- Assist the Director of Operations with IT vendor management including communication with our IT vendor on the coordination of new hardware, computer set ups, set up training, and other IT related issues
- Assist the Director of Operations with HR duties including new hire set up and new hire on-boarding
- Assist the Director of Operations with campus related projects
- Assist with the coordination of the Safeguarding God’s Children program including user set up, communicating required training to users, and tracking renewal requirements
- Assist with the coordination of Columbaria Management including managing applications, ordering niche plaques and communicating necessary information for memorial/funeral services
- Assist facilities and parish life staff if available
WE EXPECT OUR ADMINISTRATIVE ASSISTANT TO OPERATIONS WILL BE…
- Aligned with our Core Focus: “Building Christian disciples for a transformed community”
- A good fit for our Core Values: Collaborative, Loyal, Effective, Kind, and Growth-Oriented
- A dependable, energetic achiever who holds herself/himself to high standards of job performance and ethical behavior
- A high-energy, vibrant personality who genuinely enjoys being with people
- An effective verbal and written communicator with excellent interpersonal skills
CORE COMPETENCIES:
- Comfortable learning new software systems
- Excellent computing skills, particularly the Microsoft 365 productivity suite
- Work well both independently and in a team atmosphere
- Able to troubleshoot problems while thinking on your feet
- Non-anxious in a fast-paced, complex large church system
- Capable of working swiftly and accurately
- Uphold a strict level of confidentiality
- Prior administrative experience is required
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Competitive Benefits Package
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative experience: 3 years (Preferred)
Work Location:
- One location
Work Remotely:
- No