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JOB SUMMARY: This Central Ministry position is a part-time role (25 hours per week) that provides administrative support for the Transformation Pastor, Groups and Teams Pastor, Care Pastor, and Directors on the Central Transformation Team and requires experience in successful administrative assistance.
ESSENTIAL JOB RESPONSIBILITIES:
- Assist Central Transformation, Groups/Teams and Central Care Pastors, and Directors on the Central Transformation Team with administrative tasks
- Maintain website Updates in Groups and Care Ministries
- Plan, organize, and execute events/group initiation; oversee events/groups design, registration, and communications
- Provide accurate data entry and group management
- Assign and inform all "Pastors of the Weekend" (POW) of the schedule and basic duties/protocols
- Process all Love Fund Applications and External Gift Card Applications, supp, lies, and records
- Facilitate counseling appointments or referrals as appropriate for the Pastor of Counseling
General A-Team Duties and Responsibilities include the following:
- Coordinate and prepare for meetings and events (e.g., reserve rooms, room set-up, and food)
- Prepare and submit expense reports in church management software
- Edit and generate correspondence as needed
- Maintain team members' calendars in Outlook as needed or requested
- Maintain accurate and current records in church management software
- Reserve room and resources in church management software
- Arrange and coordinate travel
- Support Office Manager as needed (e.g., A-Team, rotating phone duty, special projects, and training)
- Maintain clear communication with the front desk in times of absence
- Attend required meetings
- Perform miscellaneous job-related duties as assigned
JOB PROFILE:
SPECIFIC SKILLS / STRENGTHS
- Strong software management, data entry, and task organization skills
- Detail-oriented - must enjoy diving deep into fine details, making sure they are organized and accurate
- Proactive - ability to anticipate team needs
- Comfortable with putting together tremendous and inviting events to help people get connected
- Multi-tasking - ability to keep track of different types of groups and events at the same time
- Flexibility - willing to jump into other tasks for the Groups Team outside of regular responsibilities during busy seasons
- Energetic, self-motivated, and well-organized
- Timely in carrying out assignments to completion
EXPERIENCE DESIRED
- Experience: 2+ years related experience and training or equivalent combination of education and experience.
EDUCATION DESIRED
- Education: Minimum of high school diploma or equivalency; college degree preferred.
SUPERVISORY RESPONSIBILITIES
- There are no supervisory responsibilities in this role.
LANGUAGE SKILLS
- Ability to speak effectively and understandably on the phone
- Ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries
- High attention to customer service
COMPUTER SKILLS
- Ability to learn and master complex church management software
- Strong working knowledge of Microsoft Office, Outlook calendar, and email
- Basic knowledge of Excel and PowerPoint
- Familiar with databases
- Experience in software management and data entry
PHYSICAL DEMANDS
- An employee must meet the physical demands described here to perform the essential functions of this job successfully. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee must frequently use hands to touch, handle, or feel and reach with hands and arms. The employee may be asked to bend and kneel.
- The work environment characteristics described here represent those an employee encounter while performing this job's essential functions. Reasonable accommodations may enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Qualifications for employment at Chase Oaks Church require berequirerist-follower-whose work history and lifestyle show consistency in adhering to the scriptural principles of the Bible and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be "All In" and committed to the local body of Christ at Chase Oaks Church in worship, groups, service, and giving.
CHASE OAKS DNA STATEMENTS:
- We Keep It Simple. We seek to do a few things well.
- We're All In The Same Boat. We are all on a journey of transformation.
- We Boycott Boycotts. We are known for what we are for, not what we are against.
- We Glow In The Dark. We move into hopelessness, need, and injustice with the redeeming power of Jesus Christ.
- This Is Not Our Party. This is the Father's party, and we are His servants, privileged to prepare the party and invite the guests.
- We Don't Go It Alone. We do life together in groups, ministry in teams, and serve our community.
- Pass The Baton. We invest in the next generation and give influence to emerging leaders
- We Are A Salad, Not A Soup. We are intentionally diverse, believing that the mix of generations, ethnicities, and cultures helps create the rich and surprising unity Jesus prayed for in John 17.
- We Don't Sweat The Small Stuff. We strive to focus on our shared mission and core biblical beliefs.
- We Count The Change. As the agents of God's redemption on this broken planet, our effectiveness is measured by personal and community transformation.