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Reporting directly to the Executive Director the main function of the Events Coordinator (EC) is
to coordinate fundraising and non-fundraising events logistics and help administer special
projects. The EC will provide key logistics and planning support for the events, including the
revenue-generating events, as well as all logistics for all donor cultivation events and various
ministry events. The EC works with the Executive Director to manage expense budgets for
designated areas of each event and with other department and ministry directors to successfully
meet the objectives of each event.
Events Support and Coordination
- Establish and maintain staff, volunteer, and vendor relationships
- Take direction, lead with initiative and work within a team
- Research and initiate contract negotiations for event venues and outside vendors as
required
- Manage and continuously update assigned areas of the planning tool (MS Teams) utilized
by the organization to determine and track tasks and deadlines
- Manage expense budget for assigned areas
- Incorporate a deadline-oriented method of production
- Research processes to improve planning and results of events each year
- Work with Executive Director and event Project Manager on annual budget preparation
to accurately forecast expected event expenses
- Liaise between all CPLC departments/ministries as needed for logistics management and
other areas as needed
- Liaise with Communications Director for coordination of all off-site event set up, sales
tracking and reporting, ensuring that systems used are up-to-date and fiscally
responsible
- Maintain a calendar for required contract deposit payments and other deliverables
Job Requirements
Acceptance of the magisterial teachings of the Catholic Church with detailed
understanding of the teachings on the life issues
Compliance with all Safe Environment requirements of the Diocese of Dallas and the
CPLC
Ability and desire to support the mission of the Catholic Pro-Life Community and the
Church
Active membership in a parish/faith community in good standing with the Church
Understanding of and compliance with the Diocese’s Safe Environment Program
Ability to demonstrate the values of the CPLC consistently and positively, as a “face” of
the CPLC to the diocesan and pro-life community
Must be service-oriented, maintain confidentiality, be open-minded, and be a successful
problem-solver.
Preferred Bachelor's degree in Business, Public Relations, Hospitality, or equivalent
relevant experience
3-4 years event planning experience or CMP necessary
Demonstrated experience in non-profit development, including administering projects,
organizing volunteers, and written communication
Proven track record in event management with multiple, overlapping events and
schedules
Ability to positively support the goals of the organization while demonstrating initiative
and contributing ideas
Ability to lead a team to achieve desired goals
Excellent verbal and written communication skills
Skilled project manager, able to keep budgets and deadlines, organize multiple tasks,
and work positively with a variety of people, including vendors, volunteers, and financial
contributors
Proficient math skills
High level of proficiency in standard Microsoft Office tools, including Word, Excel,
Publisher, Outlook, and MS Teams.
The above statements are intended to describe the general nature and level of the work being
performed by people assigned to this position. They are not to be construed as an exhaustive list
of all responsibilities, duties, and skills required. All representatives of the Catholic Pro-Life
Community may be required to perform duties outside of their normal responsibilities from time
to time as needed.
Additional Information
Events Coordinator Detailed Job Description