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SUMMARY OF POSITION
Reporting directly to the Communications Director the main function of the Events Coordinator
(EC) is to coordinate fundraising and non-fundraising events logistics and help administer special
projects. The EC will provide key logistics and planning support for the events, including the
revenue-generating events, as well as all logistics for all donor cultivation events and various
ministry events. The EC works with the Communications Director to manage expense budgets for
designated areas of each event and with other department and ministry directors to successfully
meet the objectives of each event.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Events Support and Coordination
- Establish and maintain staff, volunteer, and vendor relationships
- Take direction, lead with initiative and work within a team
- Research and initiate contract negotiations for event venues and outside vendors as required
- Manage and continuously update assigned areas of the planning tool (MS Teams) utilized by
the organization to determine and track tasks and deadlines
- Manage expense budget for assigned areas
- Incorporate a deadline-oriented method of production
- Research processes to improve planning and results of events each year
- Work with Communications Director and event Project Manager on annual budget
preparation to accurately forecast expected event expenses
- Liaise between all CPLC departments/ministries as needed for logistics management and
other areas as needed
- Liaise with Communications Director for coordination of all off-site event set up, sales
tracking and reporting, ensuring that systems used are up-to-date and fiscally responsible
- Maintain a calendar for required contract deposit payments and other deliverables
Job Requirements
KEY QUALIFICATIONS
- Acceptance of the magisterial teachings of the Catholic Church with detailed understanding
of the teachings on the life issues
- Compliance with all Safe Environment requirements of the Diocese of Dallas and the CPLC
- Ability and desire to support the mission of the Catholic Pro-Life Community and the Church
- Active membership in a parish/faith community in good standing with the Church
- Understanding of and compliance with the Diocese’s Safe Environment Program
- Ability to demonstrate the values of the CPLC consistently and positively, as a “face” of the
CPLC to the diocesan and pro-life community
- Must be service-oriented, maintain confidentiality, be open-minded, and be a successful problem-solver.
- Preferred Bachelor's degree in Business, Public Relations, Hospitality, or equivalent relevant experience
- 3-4 years event planning experience or CMP necessary
- Demonstrated experience in non-profit development, including administering projects,
organizing volunteers and personal and written communication with donors
- Proven track record in event management with multiple, overlapping events and schedules
- Ability to positively support the goals of the organization while demonstrating initiative and contributing ideas
- Ability to lead a team to achieve desired goals
- Excellent verbal and written communication skills
- Skilled project manager, able to keep budgets and deadlines, organize multiple tasks, and
work positively with a variety of people, including vendors, volunteers, and financial contributors
- Good math skills
- High level of proficiency in standard Microsoft Office tools, including Word, Excel,
Publisher, Outlook, and MS Teams; and databases; basic knowledge of QuickBooks and/or
Raiser’s Edge database with ability to increase knowledge and proficiency.
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All representatives of the Catholic Pro-Life
Community may be required to perform duties outside of their normal responsibilities from time to time as needed.