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POSITION SUMMARY
The Executive Assistant provides executive-level administrative support to the President and coordinates of functions of the President’s Office. The Executive Assistant also provides administrative support for the Vice President of Academics and Vice President of Advancement and coordinates defined functions in Academics and Advancement.
ESSENTIAL FUNCTIONS
The Executive Assistant relieves the President of operational and administrative details and performs administrative functions that require a thorough knowledge of College policies, procedures, and operations and an understanding of the College’s role within the community, the Church, and the broader Kingdom of God. The Executive Assistant to the President has regular contact with members of the Board of Trustees, senior administrators and executives, public and private officials, the media, students, and parents. The Executive Assistant exercises initiative and independent judgment in managing the President’s schedule and the office’s daily activities. The Executive Assistant safeguards the confidentiality of the College by using discretion in disseminating information to faculty, students, staff, churches, alumni, and various external constituents.
Specific Responsibilities – President’s Office
Handle all administrative support functions for the President, including but not limited to receiving and placing phone calls for the president, transcribing dictation, preparing correspondence, calendar planning, setting appointments, researching various legal questions or reporting information, document filing and management, maintaining contact databases, and greeting visitors.
Perform administrative services for the Board of Trustees—make travel reservations and meeting arrangements, prepare board packets, attend meetings, record and transcribe meeting Minutes and provide all other administrative functions necessary to support the Board of Trustees as approved by the President.
Perform administrative services to the President’s Cabinet– gathers agenda items, attends meetings, records and transcribes meeting minutes, and manages all administrative details of Cabinet meetings.
Manage on and off-campus meetings for the President.
Maintain the President’s files and corporate records located in the Executive Office.
Direct and coordinate operational activities of the College as the President’s designee, as assigned.
Direct and coordinate regular and occasional College events, as assigned. (e.g., monthly employee meetings).
Specific Responsibilities – Advancement:
Process donations and prepare acknowledgment letters and other correspondence.
Maintain foundation, corporation, church, and individual donor records.
Maintain guest lists, gather and prepare registration materials, and other duties assigned for fund-raising events.
Manage on- and off-campus meetings for the Vice President, including donor luncheons.
Specific Responsibilities – Academics:
Perform administrative service to the Academic Council–gather agenda items, attend meetings, record and transcribe meeting minutes, and manage all administrative details of sessions.
Provide support to the Registrar’s Office for graduation.
Provide class support to full-time and adjunct faculty.
Support academic administration and department chairs in on-boarding adjunct faculty, adjunct faculty assignments and contracts, and other duties as deemed necessary.
Manage on- and off-campus meetings for the Vice President.
POSITION QUALIFICATIONS
Education
Required:
High school diploma or equivalent.
Preferred:
Bachelor’s degree or higher in a field relevant to the mission of DCC and job functions.
Experience
Required:
At least five (5) years of increasingly responsible secretarial or administrative experience is required, including extensive knowledge of general office procedures and practices and responsibility for the supervision of others regularly.
Preferred:
Additional experience in one or more of the following: non-profit organizations, advancement/fundraising, various business settings, higher education, and the local church.
SKILLS & ABILITIES
Technical skills:
Strong computer skills, including Microsoft Office, and a demonstrated ability to learn other software.
General knowledge and abilities:
Required:
Demonstrated understanding of and a commitment to the mission of biblical higher education; teaching, and learning; high academic standards; and student success
Skill in establishing and maintaining collaborative working relationships with all segments of the College; ability to develop collaboration among diverse groups; ability to think outside the box and lead and manage change.
Ability to communicate effectively; skilled in presenting ideas and concepts orally and in writing.
Ability to work effectively with the ethnic, cultural, and socially diverse employee and student populations.
We have demonstrated competence in the organization, supervision, and office management.
Must have high interpersonal skills, including a courteous demeanor and appropriate exercise of confidentiality.
Demonstrate flexibility, exemplary interpersonal skills, and deal effectively with the public.
Possess supervisory principles and practices.
Must be able to compose correspondence and reports–excellent English usage, spelling, grammar, and punctuation.
Ability to work well with all levels of internal management and staff, as well as students, alumni, supporters of the College, and vendors.
Organizational skills to coordinate projects, set priorities, meet deadlines, and follow up on assignments with minimal direction.
A strong desire and ability to build relationships with all constituents (employees, students, donors, alumni, church leaders, etc.) on behalf of DCC and the President specifically.
Preferred:
She demonstrated understanding and experience with fundraising activities, donor engagement, and communications.
Experience in project management.
Experience in higher education, church, and non-profit settings.
Commitment to the ideals of the Restoration Movement (Independent Christian Churches and Churches of Christ)
Familiarity with churches and church leaders of the Restoration Movement, especially in the Southwest, and the broader range of church traditions from DCC students, come.
WORK ENVIRONMENT
Exposure to standard office conditions, including but not limited to extended sitting and standing, reading, writing, typing, speaking, and use of technology. Able to climb stairs.
Occasional evening and weekend duties and travel are required.
STATEMENT OF FAITH
All Trustees, employees, and any other persons acting as recognized representatives of Dallas Christian College shall be willing to affirm the following statement of faith:
“That the Bible, or Holy Scriptures, alone is the divinely inspired Word of God, and therein is contained the revelation of the deity of Jesus Christ, the plan of salvation for mankind, and the faith and work of the Church; furthermore, that the testimony of such Scriptures testifies to prophecy concerning His advent, virgin birth, miraculous life, blood atonement, bodily resurrection, ascension into heaven, and final return, and is expressly and historically true in the commonly accepted meaning of the terms; in addition, that the Church of the New Testament ought everywhere to be restored with its divine plan of admission: faith, repentance, and baptism, with consequent godly life; and finally, that the Scriptures are wholly sufficient to build the kingdom of God.”
Statement on Sexuality
We believe God wonderfully and immutably creates each person as male or female. These two distinct, complementary sexes reflect God's image and nature (Gen. 1:26-27).
Rejection of one’s biological sex is a rejection of the image of God within that person.
Statement on Marriage
We believe the term “marriage” has only one meaning: uniting one man and one woman in a single, exclusive union, as delineated in Scripture (Gen. 2:18-25). We believe that marriage between one man and one woman, for life, uniquely reflects Christ’s relationship with His Rescue mission (Eph. 5:21-33). We believe that God intends sexual intimacy to occur only between a man and a woman who are married (1 Cor. 6:18; 7:2-5; Heb. 13:4). We believe that God has cded that no intimate sexual activity be engaged outside the age of a man and a woman.
We believe that any form of sexual immorality (including adultery, cohabitation, fornication, homosexual behavior, bisexual conduct, bestiality, incest, or pornography) is sinful and offensive to God (Matt. 15:18-20; 1 Cor. 6:9-10).
Statement on the Sanctity of Human Life
We believe all human life is sacred and created by God in His image. Human life is of inestimable worth in all its dimensions, including pre-born babies, the aged, the physically or mentally challenged, and every other stage or condition from conception through natural death. We are therefore called to defend, protect, and value all human life. (Ps. 139.)
To apply: Please send a cover letter, Renesmee, and three references to hr@dallas.edu.