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We are looking to hire a conscientious file clerk to ensure our organization's records are correctly sequenced and filed and capture tracking information in electronic databases. The file clerk gathers internal departments' documentation and codes material chronologically, numerically, alphabetically, and by subject matter. You will store hard copies of documents such as invoices, receipts, and forms and create new files. You will retrieve request information, ensure records are returned to appropriate locations and request records from other external sites.
Responsibilities:
- Collecting documentation from various sources.
- Assessing, organizing, and coding documentation.
- Creating and updating files and filing documentation inappropriate files.
- Destroying outdated files following protocol or moving these to inactive storage.
- Scanning files regularly to ensure their correct positions and search for missing records.
- Retrieving records on request and forwarding these to relevant parties.
- Making copies of and delivering records.
- Executing authorized changes to the filing system.
- Assisting with phone inquiries.
- Receiving and forwarding mail and courier packages.
Requirements:
- High school diploma, GED, or suitable equivalent.
- 2+ years of work experience in a similar position.
- Proficient with using computers, and MS Office Word and Excel.
- Proficient with using photocopy and facsimile machines.
- Excellent verbal and written communication skills.
- Ability to maintain the confidentiality of information.
- Outstanding communication skills, both verbal and written.
About Us:
Transitioning out of the military can be both hectic and scary. Often, our troops and veterans feel as if they have to face this new world alone. We are fully dedicated to helping veterans transition into the civilian world and maintain a healthy, prosperous life outside the military. Extended Transitional Services Inc is a nonprofit organization that four OIF/OEF veterans founded with advanced degrees. Driven by personal experience and passion, these veterans have established a plan to aid in the transition from duty to daily living.
ETS works effortlessly to provide a multitude of services for not only veterans but their families as well. ETS provides staffing and recruiting for disabled veterans, housing for homeless veterans, educational scholarships, and other charitable donations. Extended Transitional Services is also dedicated to spreading mental health awareness, especially regarding PTSD.