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Full Job Description
General Summary of the Position
St. Francis of Assisi Parish is looking for a hard-working, pro-active, solutions-orientated, organized, detailed-orientated and passionate individual to serve in the role of part-time Liturgy Assistant. The main objective of this role is to be help bring excellence to the liturgies at St. Francis of Assisi. The ideal candidate is self-motivated, has a love for Christ, can multitask, is able to think long term as well as address urgent needs in the present, and has a capacity for understanding the finer details that make Catholic liturgies exceptional. The Liturgy Assistant must have a deep understanding and commitment to hospitality and should enjoy working in a team environment, considers her/himself a disciple of Jesus Christ, and is excited to join a growing Catholic community with a diverse culture and spiritual community. This role will require a firm understanding of our church’s vision and values.
The ideal candidate has a servant’s heart, is passionate about their Catholic faith and being a disciple of Jesus Christ and highly capable of serving the needs of the Parish’s ministries. In addition, the ideal candidate is great at troubleshooting, researching, investigating and solving problems related to liturgy and worship.
This position will require mostly regular “office hours” with some weekend hours as well during Masses. During religious holidays (Easter, Christmas, Ash Wednesday and other holy days, additional hours and/or overtime may be necessary). If you are not willing/able to work during these time frames, please do not apply.
Essential Duties and Responsibilities of the Position
Worship Aids: Creates/compiles the weekly worship aid for all 11 Sunday Masses (includes the Saturday Vigil Mass) which includes gathering the music from choir leads, Mass parts, readings, etc. proofreading, ensuring the pastor and/or presider and Liturgy Coordinator has ample time to review/proofread all worship aids and prints enough copies for Masses. Includes working with translator for Spanish Masses.
o Responsible for bringing all copies of worship aids to Church, Chapel and Great Hall.
o Responsible for worship aids for all special Masses and holy days (Christmas, Easter/Triduum, Assumption, Thanksgiving, Veteran’s Day, Ash Wednesday, etc.)
Presider’s Books: Responsible for compiling the weekly Presider’s Books for all 11 Sunday Masses (includes the Saturday Vigil Mass) which includes the Call To Worship, Prayers of the Faithful, Mass Intentions, Announcements, and any special blessings or other tributes (i.e. ACTS Commissionings).
o Responsible for working with translator for Spanish version of Presider Book as well. Also responsible for providing a draft of the Presider Book early enough in the week for the Liturgy Coordinator and Pastor/Presider to review/proofread.
Environment and Decorations: works with the Pastor and Liturgy Coordinator to ensure the pastor’s vision for environment and décor in all sacred space is implemented. This includes working with appropriate vendors for flowers, plants, and decorations. Also includes arranging parishes decorations and coordinating with volunteers to assist as needed.
Check Requests: Responsible for keeping track of check requests for visiting priests for Masses and confessions and for collaborating with finance for check request and ensuring that stipends are distributed in an accurate and timely manner to priests and others as needed.
Sensory-Friendly Mass: responsible for providing support for the monthly sensory-friendly Mass. This includes that clergy are assigned, volunteers are secured for all Mass parts, readings are selected, communications is sent to entire parish community (through Communication Department).
Sacristies/Vestments: Responsible for overseeing that all sacristies (Church, Chapel and Great Hall) are kept clean and organized. This includes all priest and deacons’ vestments are kept clean (sent out for dry cleaning on a regular cadence), supplies are kept in the proper location, all binders, books, resources are in proper location and in good condition, maintain oil candles, working with altar server uniforms, etc.
Supplies: Responsible for ordering all supplies used during a Mass in a timely manner. This includes hosts, candles, wine, candle oil, water, incense….
Microphones: Work with AV/IT Specialist to maintain and keep all priest and deacon microphones in working order; including checking batteries on a regular bases to be sure they are charged and/or changed.
Homebound/Infirmed Volunteers: responsible for overseeing the homebound (and infirmed) volunteers. This includes working with the leaders, ensuring they are well trained, helping to recruit new volunteers as necessary, providing training (including spiritual enrichment) on a regular basis. Also includes helping to get the Spanish homebound volunteers started.
Meetings: Attends weekly liturgy meetings with Pastor and Liturgy Coordinator as well as larger team meetings with priests, Choir Director, Sacraments Team, etc. Also attends quarterly meetings with Liturgy Commission (volunteer meeting) which meets in the evenings.
Confessions: Oversees confessions. This includes insuring we have the necessary volunteers to help, setting up when necessary, getting checks for visiting priests, communicating with the volunteers, having the proper signage. Will also need to attend and assist with parish wide reconciliation evenings.
Mass Attendance: On occasion, attend Sunday Masses to observe and catalog feedback, including from priests, volunteers, and others for implementation at future Masses.
Overall Support: Collaborates with Liturgy Coordinator to provide overall support for Liturgy such as answering parishioner questions, providing help for other departments such as RCIA/RICA, Family Faith Formation, Youth, Young Adults, Ministries (i.e., ACTS, Knights). Also works with special events such as seminary visit, special visitors, blessings, and special occasions such as November (Book of Remembrance)
Job Requirements
Position Requirements
Knowledge, Skills and Abilities:
Must possess a servant-leadership mindset.
Adept at being highly organized and detailed orientated.
Must understand the concept of hospitality and being welcoming to all.
Must maintain a positive, upbeat, self-starting, solutions-centered, can-do attitude.
Adept at problem solving.
Adaptable to change quickly and be a very flexible team player.
Ability to understand the importance of the parishioners and the community served by St. Francis of Assisi.
Excellent customer service and diplomacy skills.
Must be able to thrive with minimal supervision.
Ability to easily interact and relate with a wide assortment of personality types.
Ability to listen carefully and take direction well.
Ability to manage time and prioritize accordingly.
Must be a Catholic in good standing.
Must have excellent written and oral communications skills.
Advanced MS Office experience, including Outlook, Word, PowerPoint, Excel; Apple (iOS) platform experience beneficial.
Must support the vision and strategic direction of the Pastor.
Excellent interpersonal skills and ability to work well in a team environment.
Education and Experience:
Bilingual (English and Spanish) strongly desired.
Associates degree in related field strongly desired
Additional Information
Liturgy Assistant Detailed Job Description