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Full Job Description
The individual reports to Business Manager to receive assignments submitted by the Ministry heads. The assignments include clerical and physical work such as answering phone calls, greeting guests, setting up rooms, performing security procedures such as closing the facility and cleaning. Facilitates various meetings via Zoom. Also performs a variety of office assistance such as stuffing bulletins, shredding papers, organizing or labeling parish materials and other clerical duties.
Job Requirements
Dependable, independent problem solver with strong interpersonal skills and detail oriented. Able
to handle customer service type issues, calmly and respectfully, and consistent in application of
procedures and policies. Works alone with sole responsibility and confident in decision authority.
Duties and Responsibilities:
1. Answers the phone system and greets and assists all visitor with needs from the front desk
or refers to appropriate ministry staff member. Maintains secure area at the front desk with
door locking systems in place, for personal safety and that of event/meeting attendees.
2. Receives and responds to work orders for room set up needs for ministry related events.
Properly prioritizes requests for timely completion.
3. Checks the cleanliness and status of use (AC and chair/table set up) for room reservations,
before and after each use.
4. Perform custodial duties such as spot cleaning facilities and emptying trash.
5. Completes work orders for any area that requires additional, non-urgent attention. For any
safety issue or urgent need, communicates with the Business Office Associate, Facility
Supervisor, Ministry leader or Parish Business Manager as deemed appropriate.
6. Follows all safety guidelines in daily work performance to assist in providing a safe work
environment.
7. Monitors parking lots and all grounds while on duty. Secures all doors and buildings before
leaving for the night.
8. Locks all areas and secures for safety at the end of the evening, completing the attached
checklist for each facility (DR, Gym, offices, classrooms, sanctuary, restrooms, etc.)
9. In the event of a crisis/emergency, calls 911, utility or Duncanville Police Dispatch to
alert/report the warranted situation. Follows instructions as provided by emergency
responders and completes an Incident Report to notify parish staff/Business Office when
emergency is contained.
10. Complete clerical task such as shredding papers, organizing or labeling parish materials
and insert flyers into the bulletin and take bulletins to the Narthex for weekend uses.
11. Always maintain confidentiality for information, either directly or indirectly seen or exposed.
12. Assists the Business Office with responsibilities and needs for the annual Fall Festival and
other larger event needs as requested/assigned in the spirit of Christian obedience and unity.
13. Manages Zoom Meeting using the parish account.
14. Keeps abreast of parish and diocesan rules and regulations. Participates in staff meetings
and training.
15. Performs other duties as assigned.