Apply on
The Office Manager organizes and coordinates office administration and procedures, in order to ensure efficient and smooth day-to-day operations at Mount Carmel Center, a Monastery and Retreat House of the Discalced Carmelite Fathers. The Office Manager is the main source of communication between the public and Mount Carmel Center, experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
General Duties
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Manage office & center supplies inventory and place orders as necessary
- Prepare correspondence as requested by the friars
- Schedule MCC maintenance as needed
- Maintain Donor Management System
Program Activities
- Give tours of facility
- Schedule MCC facilities for group and private retreats, MCC activities, conferences and meetings
- Organize and coordinate reservations/registrations for MCC activities, conferences and retreats
- Maintain list of reservations and program fees received for activities, conferences and retreats
- Greet, receive payments, and register visitors as they arrive for programs.
- Maintain online Google calendar up to date
- Schedule Mass intentions send Mass cards as requested
Communications
- Maintain and update mailing list using Constant Contact
- Send e-mail blasts (announcements, program reminders, etc.) as needed
- Maintain the www.mountcarmelcenter.org webpage
- Update website with description and registration information for upcoming programs
Bookkeeping Support
- Pay monthly invoices and other authorized expenses
- Monitor operating account balances
- Manage Paypal account
- Organize and submit financial transaction data and correspondence for Bookkeeper
- Print monthly financial statements prepared by Bookkeeper
Job Requirements
Qualifications for Office Manager
- 2-5 years of work experience in an administrative/office management role
- Strong organizational and time management skills, and ability to prioritize
- Excellent communication and interpersonal skills
- Proficient with Microsoft Office and Google products