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Full Job Description
General Summary of the Position
The Parish Business Operations Manager is a leadership role in support of the pastor's responsibilities to the parish and/or principal’s responsibilities to the school. This leader is a steward of the Physical, Financial, and Human Resources of the parish.
Essential Duties and Responsibilities of the Position
The parish / school business operations manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:
Functional Areas of Responsibility -
General Operations Management:
Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities as appropriate
Attend and present information at pastoral / school staff meetings, committee meetings and Parish / School Finance Council meetings
Attend diocesan administration meetings representing the parish / school and the pastor / principal. Distribute and disseminate information obtained at these meetings to all parish / school personnel as appropriate
Consult with and advise pastor and/or principal on business and administrative matters that affect the parish and/or school
Direct the management of the parish / school office
Oversee the management of the parish / school records
Coordinate parish casualty, property, and workers' compensation insurance with the diocesan master insurance program
Direct or provide input into parish / school stewardship, development, and fundraising initiatives.
Oversee the management of parish/school information technology.
Participate in strategic planning and day-to-day execution of strategic goals/objectives.
Maintain familiarity with all applicable policies and procedures.
Finance and Accounting:
Manages / coordinates work of the Diocesan Shared Accounting Services team performing the following functions for the parish and school:
Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
Facilitate the external annual AUP or audit: implement suggested recommendations
Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Parish / School Finance Council and the Pastor / Principal.
Act as liaison between the parish / school and the diocese in financial matters
Maximize cash management resources
Coordinate and review parish / school-based organizations' funds
Maintain accurate accounting following generally accepted accounting principles
Ensure financial accountability and stewardship policies and procedures are implemented and maintained.
Human Resources:
Act as Human Resources Manager for local site to include but not limited to:
Establish and maintain performance evaluation process
Evaluate, hire, train, and coach direct reports
Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs
Administer corrective actions as necessary
In collaboration with the pastor / principal, establish and implement Human Resources policies/procedures
Establish and conduct employee training for all staff
Administer all local and applicable Diocesan Human Resources processes
Train employee base on the utilization of the ExponentHR system
Work with Diocesan Human Resources department to implement overarching Diocesan programs
Facility and Asset Management:
Coordinate parish purchasing of supplies
Responsible for ensuring use of parish facilities by various groups complies with all applicable policies
Supervise any major construction, improvement or repair
Solicit and review bids and quotes and negotiate contracts
Establish and monitor preventative maintenance programs for all properties and vehicles
Establish emergency procedures for staff
Maintain security of property (keys, files, valuables, etc.)
Other Duties:
Functions as a resource and supporting team member for all Parish activities and events
Additional duties as assigned by Pastor
Job Requirements
Position Requirements
Knowledge, Skills and Abilities:
Thorough knowledge of accounting principles and practices
Solid business operational experience
Solid practical Human Resources experience
Excellent interpersonal communication skills
Supervisory and leadership experience
Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
Good record-keeping skills
Good facilitation skills
Collaborative style that fosters workplace excellence and mutual staff support
Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
Ability to present oneself professionally
Ability to maintain confidentiality
Ability to prioritize and to be flexible
Able to work frequent evenings and/or weekends and work an unpredictable schedule when necessary
Education and Experience:
Bachelor’s Degree desired in Business or a closely related field
5 – 10 years of business experience, non-profit experience preferred.
Special Requirements:
Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
ground Check: This position requires a criminal background check and credit check.
English proficiency required. Bilingual English/Spanish preferred.
Physical Requirements Specific to the Job:
N/A
This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of the Entity.
The Entity reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.
Additional Information
Parish Business Operations Manager Detailed Job Description